Corporate Services Intern

This job posting was published here directly by one of our clients. The State Secretariat for Economic Affairs has no control over its content or quality.

British Embassy Vacant since : 15. Bern (BE) 100% By agreement Temporary

The British Embassy in Berne is part of a world-wide network representing British political, economic and consular interests. We are recruiting a Corporate Services Intern.

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.

Main purpose of job:

The Corporate Services Intern at the British Embassy in Berne provides hands-on office management and administrative support to the Corporate Services team, with a particular focus on invoice processing, financial administration systems, and general office administration. The role is central to processing supplier invoices and payments, maintaining ERP and financial systems and trackers, and supporting procurement-to-pay processes, HR administration, logistics for arrivals and departures, and inventory management.

The internship offers a practical grounding in business administration and office management, and is best suited to candidates with a genuine interest in finance, systems and administrative processes.

• Process supplier and contractor invoices end-to-end, including checking accuracy against purchase orders/contracts, entering and tracking payments on internal finance systems, resolving queries, ensuring payments are made accurately and on time, and resolving issues with payment processes or records.
• Act as first point of contact for office administration, HR and finance queries; log and redirect requests using internal tracking systems; signpost to guidance and escalated where needed.
• Information management for Corporate Services, including internal management systems and online guidance, sharing and maintaining information on local Sharepoint pages.
• management of IT/facilities items; support periodic stock checks and flag discrepancies; provide first line IT support where required.
• Support budget administration by maintaining finance system records, and helping compile routine inputs for invoice reconciliation, charging instructions, and cash accounting and reporting.
• Support contract/supplier administration and procurement by maintaining registers, tracking renewal dates, collating quotes and preparing simple summaries.
• Undertake other reasonable duties as required in line with the FCDO’s agile workforce approach.

• Full professional proficiency in English (written and spoken, minimum of C1 level for CEFR*);
• Strong interest in business administration, office management, human resources or finance operations, and enthusiasm for developing invoice-processing and systems administration skills.
• Strong organisational skills and attention to detail; ability to prioritise tasks and meet deadlines.
• Strong IT and numeracy skills (e.g. Sharepoint, Outlook, Excel) and willingness to learn new systems quickly.
• Confidence handling invoices, figures, administrative/financial systems, and…