Office Administrative Services Specialist IFM

Main Responsibilities

1. Integrated Facilities Management (IFM)

• Oversee day-to-day office and workplace operations, including facilities, building services, office supplies, vendors, assets, and inventory.
• Ensure a safe, well-maintained, and efficient working environment.

2. Administrative & Workplace Services

• Coordinate general administrative tasks and workplace services to support employees and ensure smooth business operations.
• Ensure the efficient delivery of day-to-day office services and administrative processes.

3. Reception & Guest Services

• Manage reception activities and provide professional administrative support to visitors and guests.
• Ensure a welcoming, professional, and service-oriented front-of-house experience.

4. General Administrative Support

• Provide organisational and administrative support for internal meetings, employee events, and other workplace activities.
• Assist with additional tasks and projects as assigned by the line manager.

Requirements

• Vocational training or equivalent practical experience in business administration, office management, facilities management, or a related field.
• Previous experience in office administration, Integrated Facilities Management (IFM), or workplace services is an advantage.
• Excellent communication, coordination, and interpersonal skills, with a strong service-oriented and collaborative mindset.
• Proactive, well-organised, and detail-oriented, with the ability to work independently, manage multiple priorities, and meet deadlines.
• Proficiency in Microsoft Office applications.
• Good command of German and English; additional languages are considered an advantage.