Receptionist, Administrative​/Clerical

The ideal candidate will possess excellent communication skills, strong organizational abilities, and proficiency with various office management tools. This role involves managing front desk operations, handling multi-line phone systems, and providing exceptional customer service to clients and visitors. The Receptionist will support daily administrative functions to ensure smooth office operations and maintain a welcoming environment. We are seeking someone who is interested in growing with our salon and becoming a dependable part of our team.

• Greet visitors and clients in a courteous and professional manner
• Manage multi-line phone systems, screen calls, and direct inquiries appropriately
• Schedule appointments and manage calendar coordination for staff and executives
• Perform data entry, filing, and maintain accurate records using Microsoft Office, Google Workspace, and other office software
• Handle incoming and outgoing correspondence, including emails and mail distribution
• Assist with basic bookkeeping tasks using Quick Books or similar accounting software
• Support office management tasks such as supply inventory and organization of office space
• Provide customer support via phone, email, or in person with excellent phone etiquette
• Proofread documents for accuracy before distribution
• Maintain confidentiality of sensitive information and ensure compliance with company policies

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Strong organizational skills with the ability to multitask efficiently
• Excellent communication skills, both verbal and written; bilingual abilities are a plus
• Experience with multi-line phone systems and front desk operations
• Office management or administrative experience preferred; clerical experience is advantageous
• Knowledge of Quick Books, data entry, filing systems, and basic bookkeeping is desirable
• Strong attention to detail with proofreading skills
• Ability to handle customer service interactions professionally and courteously
• Time management skills to prioritize tasks effectively
• Familiarity with medical or dental receptionist duties is a plus but not required; personal assistant experience is beneficial
• Computer literacy including typing speed and familiarity with office software applications