Program Coordinator Assistant; Grace Klein Community Grace Klein Community

Program Coordinator Assistant

A full-time, hourly paid position, 40 hours per week.
Location address: 2701 Morgan Road, Bessemer, AL 35022

Grace Klein Community (GKC) is a nonprofit organization dedicated to fostering community, addressing food insecurity, and promoting sustainability. We work collaboratively with local and global partners to serve those in need, building relationships to create lasting impact.

Our most important function is as a ministry. People come FIRST. No matter what task is at hand, we do everything in our power to make a place for everyone. We stop and listen, we pray, we help encourage gifts, skills, and purpose. We foster relationships with people where they are, whether it is in abundance or crisis. Our vision comes down to the basics of the early church: “We all have a need;

we all have something to give. If we all share what we have, we all have what we need.”

The Program Coordinator Assistant supports the planning, coordination, and volunteer oversight for Grace Klein Community program initiatives. The role assists with day‑to‑day program operations, helps ensure events and distributions run smoothly, supports efforts to secure financial support and sponsor ships, and contributes to strategies to strengthen community engagement. The ideal candidate must excel in a fast‑paced environment, demonstrate resilience when managing numerous concurrent projects, maintain exceptional attention to detail, think critically and rapidly, and effectively coordinate multiple tasks simultaneously.

• Give & Take Room
• Shoe Program
• Book Club
• We Sew Love
• Green Bin Initiative
• Etsy
• Quarterly Thank‑You Notes

• Secure business, church, and organizational partners to support Grace Klein programs.
• Secure tangible donation partners aligned with program needs.
• Secure financial donation partners aligned with program needs.
• Secure donation barrel partners for donation collections.
• Secure event locations and coordinate event dates/times.
• Administer barrel partner commitments, including drop‑offs and pickups.
• Administer individual donor drop‑offs.
• Reporting program progress.
• Data tracking related to partner commitments.
• Identify partners to thank via social media or personal notes.
• Volunteer oversight and task delegation.
• Recruit volunteers to support program initiatives.
• Setting up volunteer sign‑up platforms.
• Creating awareness of volunteer opportunities.
• Volunteer training, scheduling, delegation, and task supervision.
• Assist with all program distributions and events.
• Assist with intern oversight, ensuring interns are well‑equipped, trained, and knowledgeable about program operations and processes to effectively support and strengthen all program areas.
• Maintain overall order and organization of the Community Outreach Hall.
• Keep office spaces clean, organized, and free of clutter.

• Assist with promotional efforts to increase community participation.
• Acquire sponsor ships and new donors.
• Data entry and tracking.
• Inventory flow, staging, and organization.
• Create awareness of needs and opportunities.

• Data entry and tracking.
• Promotional efforts and community engagement.
• Secure barrel partners and organize shoe drives.
• Facilitate shoe pick‑ups and organize volunteer support.

• Record keeping and data entry.
• Promote the program through social media and community channels.
• Acquire partnerships for new and used books.
• Develop partnerships to provide books or literacy kits to families and organizations.

• Facilitating and delegating sewing and crafting projects to volunteers.
• Communication with the We Sew Love team regarding pressing needs.
• Ensure organized coordination of materials and project assignments.

• Drive bin collections at four locations to maximize revenue.
• Monitor all four bin locations and ensure consistency in donation flow.
• Ensure only out‑of‑season or unusable clothing (stained, torn, smelly, etc.) is designated for bins.
• Support logistics for distributing bags to various locations and improving overall initiative…