Program Coordinator Assistant

Program Coordinator Assistant
A full-time, hourly paid position, 40 hours per week.
Location address: 2701 Morgan Road, Bessemer, AL 35022

Grace Klein Community (GKC) is a nonprofit organization dedicated to fostering community, addressing food insecurity, and promoting sustainability. We work collaboratively with local and global partners to serve those in need, building relationships to create lasting impact. Our most important function is as a ministry. People come FIRST. No matter what task is at hand, we do everything in our power to make a place for everyone.

We stop and listen, we pray, we help encourage gifts, skills, and purpose. We foster Grace Klein Community ?

Grace Klein Community ? Website

The Program Coordinator Assistant supports the planning, coordination, and volunteer
oversight for Grace Klein Community program initiatives. The role assists with day-to
- program operations, helps ensure events and distributions run smoothly, supports
efforts to secure financial donations and sponsor ships, and contributes to strategies to
strengthen community engagement. The ideal candidate must excel in a fast-paced
environment, demonstrate resilience when managing numerous concurrent projects,
maintain exceptional attention to detail, think critically and rapidly, and effectively
coordinate multiple tasks simultaneously.

• Diaper Program
• Elevate Program
• Back-to-School Distribution Program
• Christmas Program
• Green Bin Initiative
• Etsy
• Quarterly Thank You Notes

• Secure business, church, and organizational partners to support Grace Klein programs.
• Secure tangible donation partners aligned with program needs.
• Secure financial donation partners aligned with program needs.
• Secure donation barrel partners for donation collections.
• Secure event locations and coordinate event dates/times.
• Administer barrel partner commitments, including drop-offs and pickups.
• Administer individual donor drop-offs.
• Assist the Programs Coordinator with reporting program progress.
• Data tracking related to partner commitments.
• Identifying partners to thank via social media or personal notes.
• Volunteer oversight and task delegation.
• Recruit volunteers to support program initiatives.
• Setting up volunteer sign-up platforms.
• Creating awareness of volunteer opportunities.
• Volunteer training, scheduling, delegation, and task supervision.
• Support all program distributions and events.
• Assist with intern oversight, ensuring interns are well-equipped, trained, and knowledgeable about program operations and processes to effectively support and strengthen all program areas.
• Maintain overall order and organization of the Community Outreach Hall.
• Keep office spaces clean, organized, and free of clutter.

• Manage diaper requests and onboard families into the program.
• Strategy implementation to increase diaper donations.
• Promotional efforts and community engagement.
• Data entry and annual reporting.
• Monthly diaper distribution days are fully planned and resourced.

• Secure program sponsor ships.

• Obtain sponsor ships and barrel partners.
• Facilitate school supply drives.
• Annual reporting and data entry.
• Program materials and logistics are prepared for distribution day.

• Secure sponsor ships and barrel partners.
• Communication between donors and recipients.
• Papa J’s Workshop is prepared with all necessary supplies.
• Promotional efforts and recordkeeping.

• Driving bin collections at four locations to maximize recycling revenue.
• Monitor all four bin locations and ensure consistency in donation flow.
• Ensure only out-of-season or unusable clothing (stained, torn, smelly, etc.) is designated for bins.
• Logistics for distributing bags to various locations and improving overall initiative efficiency.

• Promoting and increasing visibility for the Etsy store.
• Maintain the Etsy storefront with current listings, descriptions, and product photography.
• Fulfill Etsy orders accurately and on time.
• Maintain the in-office storefront area so it is clean, orderly, and shopper-ready.
• Organize materials and inventory related to Etsy operations.

• Create quarterly template drafts for approval.
• Recruit volunteers to assist with writing thank-you notes.
• Ensure thank-you notes are written and mailed promptly.
• Maintain inventory of supplies and request replacements as needed.
• Update  with…