Typhoon Halong Construction Support Specialist

Description

JOB TITLE:

Weatherization Program Support Specialist DIVISION:
Community Services

REPORTS TO:

Residential Construction Manager POSITION STATUS:
Full-time Temporary;
Non-Exempt

JOB GRADE: 4 APPROVED:
April 2023

Summary Job Goal:
Under the leadership of the Residential Construction Manager, will provide administrative services for the Residential construction program to help align to AVCP’s braided services implementation plan and to function at its highest capacity. Will work closely with the Residential Construction Manager, the crew and overseeing division director. Reports directly to the Residential Construction Manager.

Performance Responsibilities: include the following. Other duties as assigned.

• Process purchase requests in Program financial management software system
• Process travel requests for the program staff with AVCP’s travel management software.
• Process travel requests and expense reporting for the program.
• Arrange travel & facilitate expense reporting upon needs and direction of his/her supervisor.
• Assist in coordination of weatherization HR tasks.
• Upkeep of weatherization records & retention schedule
• Substitute for timesheet and travel approvals for the Division
• Assist in time sheet management for program field crew through AVCP time sheet management system.
• Answers phones and completes other administrative duties.
• Assist with coordination of materials purchase and logistics.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to travel including small planes. Must be able to work independently and have excellent communication and organizational skills.

EDUCATION and EXPERIENCE:

High school graduate or GED is required. At least two (2) years of clerical experience with Tribal government functions preferred. Basic knowledge of computers to include word processors and other programs pertinent to office functions. Familiarity with excel, word, power point, and basic functions of computer applications. Familiarity with the Yup’ik culture, language, and lifestyle is preferred.

CERTIFICATES, LICENSES, REGISTRATIONS: none