Accounts Payable Specialist

Accounts Payable Specialist

Position Overview

The Accounts Payable Specialist is responsible for supporting the full-cycle accounts payable process, ensuring invoices are accurately processed, approved, and paid in a timely manner. This role requires strong attention to detail, organizational skills, and the ability to manage a high volume of transactions while maintaining positive vendor relationships.

Key Responsibilities

• Manage and monitor the Accounts Payable inbox, ensuring timely review and distribution of incoming invoices.
• Route invoices to appropriate stakeholders for approval and follow up on outstanding approvals as needed.
• Prepare approved invoices for payment processing and create payment batches according to established schedules.
• Execute weekly check runs and assist with payment processing activities.
• Generate check run reports, payment summaries, and AP analytics for management review.
• Reconcile vendor statements to ensure all invoices are received, recorded, and paid accurately.
• Communicate with vendors to obtain missing invoices, W-9 forms, certificates of insurance (COIs), and other required documentation.
• Download and organize invoices from vendor portals and websites.
• Track recurring expenses and ensure bi-weekly, monthly, quarterly, and annual invoices are processed on time.
• Maintain accurate vendor records and support continuous improvement of AP processes.
• Assist with month-end close activities and audit requests as needed.

Required Qualifications

• 1+ year of Accounts Payable experience preferred; recent graduates with a Bachelor's degree in Accounting, Finance, Business, or a related field are encouraged to apply.
• Basic proficiency in Microsoft Excel, including sorting, filtering, and simple formulas.
• Experience processing a high volume of invoices (200+ invoices per week preferred).
• Comfortable working with manual processes and detailed administrative tasks.
• Strong attention to detail, organizational skills, and ability to meet deadlines.
• Excellent verbal and written communication skills.

Preferred Qualifications

• Experience with ERP systems such as Workday, Lawson, SAP, Oracle, or similar accounting software.
• Understanding of three-way matching and invoice reconciliation processes.
• Exposure to vendor maintenance and payment processing procedures.

Key Skills

• Accounts Payable
• Invoice Processing
• Three-Way Matching
• Vendor Management
• Invoice Reconciliation
• Data Entry
• Microsoft Excel
• Microsoft Office Suite
• Accounting Operations
• Payment Processing
• Workday (Preferred)
• Lawson (Preferred)

Job Type & Location

This is a Contract to Hire position based out of Bethesda, MD.

Pay and Benefits

The pay range for this position is $20.00 - $27.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bethesda,MD.

Final date to receive applications

This position is anticipated to close on Oct 23, 2026.

About Aston Carter

Aston…