Executive Assistant Admin

Executive Assistant Admin 4

Department: Administration

Employment Type: Full Time

Location: National Institue of Health - Washington DC Area

Compensation: $75,000 - $80,000 / year

We are a woman-owned management consulting and technical services firm founded in 1999, we've established a solid track record of success in the planning, design, and implementation of a wide range of projects in the areas of event planning, peer review support, and information management. Our clients include Federal agencies, state and local units of government, private companies, and nonprofit organizations.

We are recruiting for the position of Executive Assistant. This position will be based at the National Institutes of Health (NIH) in Bethesda, MD. Training will be provided.

The Executive Assistant performs administrative duties for executive management, and relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities. This position requires the ability to perform all tasks of the other positions; but requires advanced computer and internet research skills, the ability to handle a wide variety of situations and conflicts involving the clerical and administrative function of the office.

Responsibilities include having confidential and time sensitive material; preparing routine and advanced correspondence including letters, memoranda, and reports; relying on experience and judgment to plan and accomplish goals. Candidate should have the ability to work well with all levels of management and staff. Prior experience in a scientific research environment for a large Federal agency is preferred.

• Prepare routine and complex correspondence.
• Coordinate and organize high level meetings and gatherings
• Prepare travel requests and other travel-related documents
• Provide administrative support to senior management
• Review, interpret and recommend changes for improvement of operating procedures
• Develop various reports, manipulate data, and arrange data in charts, pivot tables, or other features for visual presentation
• Create automated tracking and organization tools
• Schedule meetings and appointments and maintain multiple electronic calendars
• Advanced data entry skills
• Advanced interpersonal communication skills
• Perform word processing, spreadsheet management, and conduct advanced internet research.
• Develop draft policies, standard operating procedures, and memoranda for grammar and format.
• Manage administrative and data analysis projects as needed.
• Create and analyze written documents for dissemination to leadership.
• Compile information for inquiries and reports.
• Develop and maintain tracking tools to be used for reporting data.

Education: Bachelor’s Degree (preferred) or High School Diploma

Experience: 4 – 8 years professional and/or administrative experience in an office environment. (Training on client specific systems will be provided.) Prior work in a scientific research environment for a large Federal agency, as well as a firm knowledge of business administration is desired.

Skills/Knowledge: Excellent verbal and written communication skills;
Advanced computer skills to conduct internet research and perform data entry. Advanced use of Microsoft Word, Excel and Outlook. Knowledge of federal and agency regulations and policies governing local, domestic, sponsored, and foreign travel. Detail-oriented, problem-solver, professional, and courteous demeanor. Must be able to work as part of a team or independently as needed with little direction or supervision once trained.

Other: Outgoing and positive attitude about helping others is a must. Other related duties and tasks as assigned.