Post-Fixture Operations Assistant

Role Summary

As Operator, you will work closely with our experienced team to support with carrying out a range of operational duties as outlined below. You should be an effective communicator, who is highly responsive, organized and able to work in a collaborative way. You will be required to cooperate with vessel owners and both Government and commercial clients to coordinate the shipment of humanitarian, military, and project cargoes.

• Maintain and update data.
• Help to manage internal data flow of key information.
• Update clients with key information.
• Liaise with clients, brokers, counter parties, owners and charterers throughout the voyage.
• Input relevant data on voyage sheets, constantly updating throughout voyages.
• Ensure any declarations are noted and diarized.
• Communicate declarations with clients prior to expiration.
• Chase for and check load / proceeding orders.
• Follow up and log load port documentation.
• Chase and check discharge / proceeding orders.
• Check freight / hire invoices, ensuring same issued timely (this may involve drafting same).
• Compile and submit documentation for clients to receive payments on various contracts.
• Collection of shipping documentation.
• Maintain an up-to-date knowledge of the relevant market space.
• Additional / ad hoc duties as required to meet the needs of the business.

We welcome applications from candidates who share our Company Values and key attributes, as follows:

• Integrity and respect - acting thoughtfully and ethically to do the right thing in accordance with Conduct Rules, and to promote and foster a respectful work environment for all.
• Drive – self-motivation and the desire and commitment to succeed, deliver excellence and make positive change.
• Relationship building –excellent communicator to effectively build strong, long-lasting relationships with colleagues, clients and others.
• Collaboration – working well with others across diverse backgrounds to share information, develop skills and deliver results.
• Resilience - persisting and adapting to changing or difficult situations and adopting a positive and focused approach.
• Smart - problem-solving and analytical abilities, with a curious and inquisitive mind, and an openness to new ideas.

• An interest in shipping/shipbroking
• Effective communication skills (both verbal and written)
• Personable and engaging, able to build strong relationships
• Self-motivated and able to work to deadlines
• Strong problem-solving skills
• Ability to multi-task and prioritize
• Confident and able to work well under pressure, with ability to adapt
• Team player with a flexible approach
• Strong attention to detail and focus on accuracy
• Good MS office skills (Outlook, Excel, PowerPoint, Word)