Executive Administrative Assistant

Job Description

As the Executive Administrative Assistant at AIR Communities, you will be the right-hand person to our Executive Vice President of East Property Operations and play a pivotal role in providing comprehensive support to the EVP. This role will require a highly skilled, adaptable, and flexible individual who can seamlessly handle a wide range of administrative, organizational, and personal assistant tasks. The successful candidate will be expected to work in-office daily.

What You Will Do:

* Handle confidential information with the utmost discretion and maintain the highest level of professionalism.

* Collaborate closely with the EVP to efficiently support the EVP's schedule and priorities.

* Provide extensive administrative support, including but not limited to scheduling meetings, coordinating travel arrangements, and managing email and phone communications.

* Assist in organizing and facilitating internal and external meetings, including scheduling and logistics.

* Manage and maintain records, both digital and physical.

* Coordinate and manage special projects and events as needed.

* Assist in various office manager responsibilities such as, supply ordering, office organization, and office vendor and management communication.

* Act as the EVP's gatekeeper, screening and prioritizing requests and inquiries as needed.

* Provide personal assistant support, such as scheduling personal appointments and completing requested daily tasks.

* Handle any ad-hoc tasks or projects as assigned by the EVP.

* Support additional leadership on case-by-case basis with organization and ad-hoc tasks.

Keys to Success:

* Detail Oriented:
You are consistently accurate, have an eye for detail and would always spot an error.

* Nimble Problem Solver:

You proactively call out problems, while also providing recommendations and solutions. You are optimistic and say "Yes!" to finding an answer.

* Collaboration:

At AIR, we value relationships. You will help team members see the importance of what they are doing. You provide guidance when needed, and have a track record of developing others; providing both constructive feedback and encouragement.

* Energized and Resilient:
You are optimistic and display a positive attitude. You're determined and maintain composure under stress.