Program Coordinator

AACOM is seeking a Program Coordinator to support programs, projects, and initiatives within our Graduate Medical Education (GME) Initiatives team. This role coordinates a variety of activities across GME and Medical Education, including programs, meetings and events, member engagement, communications, clinical education initiatives, data and reporting, and cross-divisional projects.

This is an excellent opportunity for an organized and collaborative professional who enjoys coordinating multiple priorities, working across teams, and using technology and creative problem-solving to keep projects moving forward.

• Is highly organized, detail-oriented, and comfortable managing multiple priorities and deadlines
• Communicates clearly and provides excellent service to internal and external stakeholders
• Takes initiative, follows through, and can work independently while collaborating effectively across teams
• Is comfortable using technology, including AI-enabled tools, to improve efficiency and support high-quality work
• Enjoys coordinating projects, programs, meetings, events, and communications

The American Association of Colleges of Osteopathic Medicine, or AACOM, was founded in 1898 to lend support and assistance to the nation's osteopathic medical schools, and to serve as a unifying voice for osteopathic medical education. The association is guided by its Board of Deans of member colleges of osteopathic medicine, and various other member councils and committees.

AACOM represents and advances the continuum of osteopathic medical education by:

• Supporting our member institutions as they educate the future physician workforce
• Increasing awareness of osteopathic medical education and osteopathic medicine
• Promoting excellence in medical education, policy, research, and service and
• Fostering innovation and quality throughout medical education

• Support the development, implementation, and evaluation of GME programs and initiatives.
• Assist with research, writing, reporting, surveys, quality improvement activities, and basic data analysis.
• Support the collection and reporting of KPIs and impact data.

• Coordinate task forces, work groups, meetings, webinars, and events, including scheduling, materials, communications, RSVPs, and logistics.
• Support professional development, special interest groups, and other membership programs and engagement activities.
• Maintain and analyze membership data and develop web content, newsletters, presentations, and other communications for internal and external audiences.

• Support selected clinical education initiatives, pilots, tools, partnerships, and educational offerings.
• Coordinate projects across GME, Medical Education, and UME Services, maintaining project plans, milestones, responsibilities, and follow-up.
• Work across teams to track responsibilities and dependencies, coordinate updates, and keep projects moving forward.

• Coordinate meeting agendas and minutes, schedules, travel arrangements, and other program and project materials.
• Maintain program documents, databases, trackers, email lists, and contact information.
• Use AI-enabled tools when appropriate to improve efficiency while maintaining accuracy and confidentiality.

• Bachelor’s degree.
• Three or more years of relevant program or project coordination experience is preferred, including experience delivering exceptional customer service and supporting professional membership programs.

• Exceptional attention to detail and strong organizational skills.
• Ability to…