Executive Secretariat Program Manger - Publications & Issuances - DHA

Category Communications

Description

Organization

Established in 2006, Interactive Government Holdings, Inc. (IGH) is a leading professional services and technology provider to the Federal Government. Our mission is to serve uniformed service members globally and their support systems locally. We utilize strategy, data science, and technology to make the programs we execute more efficient for the people our programs serve. IGH has a national and international program staff and a corporate headquarters located in Springfield, Virginia.

We are proud of our ability to shape tomorrow while ensuring all active-duty personnel and reservists can carry out their critical missions and tasks today.

Job Description

Interactive Government Holdings (IGH) is seeking a highly skilled, qualified, trained and capable individual to serve as an Executive Secretariat Program Manager
- Publications & Issuances supporting the Executive Secretariat at Walter Reed National Military Medical Center. This position serves as the central authority for managing the lifecycle of WRNMMC publications and issuances and ensuring all policies, administrative instructions, and procedural documents are compliant, properly coordinated, and aligned with higher headquarters guidance.

Position Requirements

Major responsibilities include (not all inclusive):

Manage and execute the WRNMMC Publications and Issuances Program within the Executive Secretariat.

Oversee the full lifecycle of publications, including development, coordination, review, approval, dissemination, periodic review, and cancellation.

Ensure all publications comply with DoD, DHA, and WRNMMC guidance.

Review all publications for proper format, structure, clarity, and enforce ability.

Ensure alignment between policies, procedures, and associated forms.

Return non-compliant or incomplete documents with corrective guidance.

Coordinate staffing across WRNMMC directorates and stakeholders.

Ensure required reviews (e.g. legal, safety, clinical, administrative) are completed.

Track review cycles and enforce timely updates.

Maintain the WRNMMC publications repository, ensuring all documents are current, properly version-controlled, and accessible.

Ensure obsolete or superseded publications are archived or cancelled in accordance with records management policy.

Develop templates, formatting standards, and guidance for WRNMMC publications.

Provide training and direct support to directorates in the development and revision of publications and issuances.

Maintain a centralized tracking system for all publications and issuances.

Provide status updates, metrics, and trend analysis on publication reviews, overdue actions, and program effectiveness.

Provide operational support across Executive Secretariat functions, including correspondence management, records management, and forms management, during periods of absence, surge operations, or as directed.

Qualifications:

• Bachelor’s degree in Business Administration, Communications, Public Administration, or related field (or equivalent experience).
• A minimum of five (5) years of demonstrated experience providing executive-level administrative and management support within a federal government or military environment, preferably at a senior executive level.
• Demonstrated experience managing official correspondence and task-tracking systems for a senior-level office.
• Proven experience in an environment requiring interaction with high-level officials (e.g., SES, Flag Officers, GS-15, industry executives) and their staffs.
• Extensive knowledge of the military command structure, missions, and organizational relationships within the Department of War (DoW).
• In-depth knowledge of pertinent regulations and policies affecting government administration, including DoW/DHA correspondence management (e.g., DoD Manual 5110.04-M) and records management instructions.
• Expert proficiency in the use of office automation systems, including but not limited to Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• The contractor must be proficient in or demonstrate the ability to become proficient within 30 days, the specific government-provided correspondence tracking database and the Executive Secretariat SharePoint portal system.
• Mastery of the English language, including grammar, sentence structure, and punctuation, for the purpose of drafting and editing executive-level documents.
• Superior written communication skills, with a demonstrated…