Planner Scheduler

Job Summary

The Planner/Scheduler plans, develops, coordinates, publishes, and controls preventive and corrective maintenance work for the WRNMMC O&M program. The position converts approved work requirements into executable job plans and resource-loaded schedules that minimize delays, optimize labor and material availability, protect hospital operations, and support all PWS response, completion, documentation, and quality requirements. The Planner/Scheduler uses DMLSS-FM / Logi Cole as the official maintenance record and works closely with supervisors, technicians, Work Reception, Quality Control, the warehouse/procurement team, subcontractors, the DHA Data Sustainment Specialist (DSS), and Government representatives.

• Develop complete job plans for scheduled and unscheduled maintenance, including work scope, task sequence, required craft skills, estimated labor hours, tools, parts, materials, permits, safety requirements, access restrictions, shutdowns, subcontractor needs, and closeout documentation.
• Identify and resolve foreseeable work constraints before scheduling, including unavailable parts, incomplete scope, equipment access, infection-control requirements, utility isolation, room availability, escort or badging requirements, and coordination with clinical departments or other contractors.
• Prepare and publish daily, weekly, monthly, and annual maintenance schedules that balance priority, regulatory due dates, workforce capacity, equipment availability, hospital mission requirements, and response/completion deadlines.
• Coordinate with the DHA DSS to obtain the monthly DMLSS-FM / Logi Cole PM schedule and ensure it is reviewed and provided to the COR at least 10 calendar days before the execution month.
• Verify that monthly PM schedules identify the work request number, equipment number, nomenclature, tasking number, scheduled date, location, frequency, subcontractor, calibration requirements, and work requiring performance after normal duty hours.
• Build and maintain the annual PM schedule; ensure seasonal equipment is serviced at appropriate times and all PMs, tests, inspections, operational checks, and third-party inspections are scheduled in the required period.
• Review manufacturer recommendations, DoD MHS-RPSS requirements, DMLSS-FM / Logi Cole tasks, applicable codes, and site-adapted requirements. Prepare written recommendations for PM task, frequency, or schedule changes for COR approval; do not implement unapproved changes.
• Assign work to appropriately skilled personnel in coordination with trade supervisors and adjust schedules to optimize available labor without compromising emergency response coverage or hospital operations.
• Coordinate parts, materials, consumables, rental equipment, tools, and subcontractor support so work is ready to execute when scheduled. Track shortages and elevate risks before they affect due dates.
• Plan work around restricted and critical clinical spaces, access windows, infection-control precautions, life-safety requirements, outages, and scheduled after-hours maintenance. Coordinate rescheduling with management and the COR when mission requirements prevent access.
• Monitor schedule execution and backlog daily. Track PM, emergency, urgent, and routine corrective maintenance against PWS deadlines; immediately elevate work at risk of becoming overdue.
• Review all scheduled PM activity and completion records within three business days of the required completion date. Maintain an exception list and support weekly reporting of incomplete or unsatisfactory PM work.
• Ensure the COR is notified before the original scheduled date when a PM, test, or inspection cannot be performed. Coordinate recovery plans and required interim…