Recruitment and Outreach Specialist

Overview

National Institutes of Health (NIH) - Main Campus/Bethesda, Bethesda, MD 20892

Salary Range: $80,000.00 - $90,000.00 per year;
Job Type: Full Time;

Work Shift:

Day;
Education Level: Bachelor’s Degree;
Travel:
None;
Category:
Other.

• Provide services as a Recruitment and Outreach Specialist in support of the Office of Research Training & Development (ORTD), Division of Intramural Research (DIR) within the National Institute of Allergy and Infectious Diseases (NIAID).
• Modernize the Office to stay current with advances in technology and business solutions; identify ways to streamline processes.
• Lead IT innovation projects that facilitate networking and program promotion (podcasts, social networks, online group discussions).
• Collaborate with NIH software and web development teams to identify and establish new processes for presenting and sharing information; provide tutorials for the office team on new software.
• Create and manage social media accounts (Facebook, Twitter, Linked In, etc.); supervise content daily.
• Assist with listserv management; identify protocols and procedures for emailing listservs.
• Assist in design and editing of website; ensure accurate, up-to-date information; coordinate with NIH IT teams as necessary; manage content and provide updates/edits.
• Coordinate and manage content and design updates to keep the website, SharePoint, and other platforms current.
• Track and manage website creation/design projects; provide images, data, and layout information.
• Develop a digital photo gallery with images of the program’s students and events; maintain a database of consent and photo release forms.
• Maintain current knowledge of conferences, seminars, and other events for recruitment opportunities.
• Attend program events, provide detailed reports for program website and newsletters; provide visuals and photographs for photo database, website, and recruitment/promotional materials.
• Provide a range of administrative and technical functions related to outreach activities and programs for training and education in biomedical research; schedule appointments; arrange speakers and meeting details; send invitations.
• Interface with outside institutions, press representatives, and other individuals for recruitment and program promotion.
• Compose and edit standard program correspondence and surveys (emails, memos, etc.).
• Create, develop, and maintain database/files of photo releases and privacy policy statements; remain current on NIH privacy policies, procedures, and guidelines.
• Provide support and assist in promoting diversity and inclusion within all training programs; develop and implement strategies for reaching wider audiences.
• Adapt quickly to new software and provide support to team members; create tutorials.
• Create, design, and develop program informational and promotional brochures, flyers, booklets, and binders.
• Create, design, and develop educational materials to assist students throughout their training programs.
• Promote integration of remote campus trainees in all program events; assist in catering events to meet the needs of trainees located at the Rocky Mountain Laboratories (RML).
• Address/troubleshoot connection issues with integrating RML and remote campus trainees in training events.
• Maintain current knowledge of NIH privacy policies and data security; remain current on all NIH policies, procedures, and regulations as they pertain to trainees and training programs.
• Maintain current knowledge of all accessibility policies including but not limited to 508 Compliance.
• Assist in the preparation of background and briefing materials; coordinate collection and assembly of materials; research various sources of information; conduct Internet searches; contact outside offices and individuals to locate appropriate information relevant to a specific activity.
• Research current trends in training and education; remain current on topics associated with biomedical training and career development.
• Assist with planning, organizing, and executing meetings, conferences, and teleconferences.
• Coordinate and manage videocast projects; submit requests, provide schedules and event details.
• Attend various meetings as needed, take notes, and follow through on commitments.
• Assist in the preparation of programs sponsored by the Office; work with logistical contractor in preparation for meetings.
• Establish and/or maintain appropriate files of correspondence, reports, reference materials, and publications; review correspondence for accuracy and grammar; write letters of response and announcements per requests.
• Prepare reports in response to requests from NIAID Divisions, NIH ICs, other agencies, and Congress.

Basic Qualifications:

• Bachelor’s degree in a related discipline
• Minimum three (3) years of related experience
• Demonstrated experience with web development, management, and editing
• Expertise in Microsoft Office Suite, Adobe Creative Suite, project management software, and graphic design
• Understanding of and commitment to…