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Specialized Roles:
Education Administration Office Administrator/ Coordinator

School of Nursing Administrative Assistant

Job in Bethlehem, Northampton County, Pennsylvania, 18025, USA
Listing for: Eastern University's College of Education
Full Time position Listed on 2026-11-08
Job specializations:
  • Administrative/Clerical
    Education Administration, Office Administrator/ Coordinator
Salary/Wage Range or Industry Benchmark: 36000 - 48000 USD Yearly USD 36000.00 48000.00 YEAR

Job Description & How to Apply Below

To provide administrative and clerical support to the Associate Dean of the School of Nursing to prepare schedules, provide support for accreditation visits, and to help with the preparation of documents for state approval. This position will maintain and coordinate calendars for the associate dean, support other full-time nursing faculty, and correspond with external constituents as directed by the associate dean.

The administrative assistant must be familiar with higher education and liaise with potential nursing students, admitted nursing students, and community healthcare agencies. The position is vital to the collegial and supportive functioning of the SON. The SON’s Christian focus needs to permeate all actions/ reactions.

Position Responsibilities:

include the following.
  • Coordinates scheduling and oversight of staff for the School of Nursing.
  • Provides administrative and secretarial support to the Assoc. Dean of Nursing.
  • Compiles, organizes, and processes documentation for all programs within the School of Nursing.
  • Assists the Assoc. Dean in the collection of data for planning, organizing, and coordinating activities for board approval and accreditation visits (E.g., report preparation and documentation)
  • Acts as spokesperson on issues concerning scheduling, catalog & handbook revision, interdepartmental policy, and students as assigned.
  • Coordinates with SON administrative team and faculty/adjuncts semester book use and resources. Liaise with EU campus bookstore personnel.
  • Coordinates with faculty skills lab coordinator to obtain SON Assoc. Dean approval for the purchase and maintenance of equipment, videos, and supplies for the skills labs.
  • Coordinates events and activities for groups within the School of Nursing (E.g., Pinning, Blessing of the Hands)
  • Manages supervisor's calendar and independently schedules appointments.
  • Coordinates with the School of Nursing Assoc. Dean to prepare Clinical Affiliation Agreements with local hospitals and health care agencies to ensure that contracts are signed, up-to-date, and maintained in EU files as required by professional boards.
  • Prepare and document requisitions and department P.O.s for Assoc. Dean's signature, forwarding to accounting for budget tracking.
  • Screens incoming calls and correspondence and responds independently when possible.
  • Composes and prepares confidential correspondence, reports, and other complex documents.
  • Creates and maintains database and spreadsheet files of reports used for accreditation and compliance.
  • Receives and distributes incoming mail. Ensures that mail goes out on time.
  • Maintains confidential records of keys, access codes, credit cards, and issues.
  • Assists the Assoc. Dean on specific projects related to the long-term goals of the School of Nursing, such as strategic planning, fiscal responsibility, and the like.
  • Organizes and maintains file system and files correspondence and other records.
  • Prepares outgoing mail and correspondence, including e-mail and faxes.
  • Orders and maintains supplies and arranges for equipment maintenance.
  • Participates, records, and maintains minutes of all School of Nursing, BSN Committee and MSN committee meetings.
    • Faculty Oversight, Compliance, Onboarding:
    • Archive master clinical spreadsheet and schedules in consultation with the Assoc. Dean and program directors.
    • Attend advisory council and clinical coordination meetings to represent the Eastern University Dept. of Nursing.
    • Research current requirements and expand new clinical sites/units affiliation agreements to expand current learning experiences for students.
    • Collect nursing adjunct applications and maintain a spreadsheet of potential clinical instructors.
    • Facilitate new hires of adjuncts; prepare new hire forms for adjunct faculty.
    • Maintain Contract…
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