Finance Operations Manager

Scahill Law Group is seeking an experienced Finance Operations Manager to take ownership of the firm's day-to-day financial operations.

This is a highly hands-on position for someone who enjoys being close to the details of a business. The Finance Operations Manager will be responsible for managing the movement of money throughout the firm — overseeing payables, banking and cash activity, reconciliations, financial reporting, payroll support, benefits administration, and related financial processes.

Scahill Law Group partners with an outside accounting firm that handles much of the firm's technical accounting, tax preparation, and filings. This position will serve as the key internal point person for financial operations
, ensuring transactions are accurately recorded and categorized, accounts are reconciled, reports are prepared, and the firm's outside accountants have the accurate information they need.

The ideal candidate is organized, detail-oriented, highly trustworthy, and willing to roll up their sleeves. Just as importantly, this person will be collaborative and approachable — someone who takes the time to understand existing processes and build relationships before identifying opportunities for improvement.

• Monitor the firm's bank accounts and day-to-day cash position
• Manage firm-wide cash flow and the timing of outgoing payments
• Review daily banking activity, including EFTs, wires, cleared checks, deposits, and credit card transactions
• Manage and reconcile the firm's credit line, including borrowing and repayment activity
• Process remote deposits and upload checks through Positive Pay
• Review and resolve Positive Pay and ACH exceptions
• Maintain accurate records of deposits, EFTs, checks, and other banking transactions
• Reconcile bank accounts and credit card statements on a monthly basis

• Manage the firm's accounts payable process and ensure bills are paid accurately and on time
• Review, code, and process vendor invoices and firm expenses
• Prepare and issue firm checks, ACH payments, client expense checks, and vendor payments
• Ensure outgoing payments are properly authorized, documented, and categorized
• Track attorney referral fees and coordinate timely payments
• Review client-related expenses and work with internal teams to ensure expenses are properly billed and recorded
• Reconcile the firm's AMEX activity and accurately categorize expenses
• Prepare annual 1099 information for the firm's outside accountants
• Assist with accounts receivable and collections-related processes as needed

• Maintain accurate day-to-day financial information within Quick Books Desktop
• Enter and categorize deposits, payments, EFTs, expenses, and other financial transactions
• Perform monthly bank and account reconciliations
• Review expense categorization and investigate discrepancies or unusual activity
• Review monthly P&L reports and identify potential errors or inconsistencies for follow-up
• Prepare organized financial information and supporting documentation for the firm's outside accounting team
• Serve as the primary liaison with outside accountants on day-to-day financial matters, tax preparation, quarterly estimated taxes, and other requests
• Help maintain strong internal controls surrounding the receipt and disbursement of firm funds

Prepare and maintain recurring reports used by firm leadership and attorneys, including:

• Monthly Closed Cases Reports
• Attorney Paid Billing Reports used for monthly bonus calculations
• Attorney and Staff Monthly and Year-to-Date Billing Reports
• Non-Billable Hours Reports
• Monthly deposit and billing reconciliations
• Additional…