Commercial Real Estate Executive Assistant

Benefits:

Bonus based on performance

Company parties

Competitive salary

Dental insurance

Health insurance

Opportunity for advancement

Training & development

Vision insurance

Please send both your Cover Letter and Resume to  to complete your application.

This is a rare opportunity to start a career at Max Benjamin Partners, an active boutique commercial real estate firm. This role is expansive and allows the individual a path to promotion with the company in business operations. This job is two-fold and is responsible for both championing office management to a team of 20 in-person and 20 remote staff, as well as the Executive Assistant (“EA”) to the Managing Director (“MD”) to ensure all essential company initiatives are successfully carried out.

This includes acting as the main point of contact/liaison for employees with any internal essential business functions, from onboarding and deal closing to daily support with third-party business vendors. The EOA will be working directly with the MD and the Operations Manager, helping to run the fast-paced office. This EA role will provide administrative support to alleviate the MD’s responsibilities by taking calls on his behalf, managing his calendars, writing employee contracts, planning travel itineraries, maintaining organization on several projects, completing applications, spearheading recruitment, and adding value on email correspondence such as filling out applications, or locating and sharing documents or intel with clients whenever possible.

EA will occasionally perform personal errands.

Responsibilities Include:

Draft and send correspondence from contracts, recruitment materials, events, and employee contracts

Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior leadership at MBP

Ensure all employees are supported from onboarding, training materials, and access to third-party resources to facilitate necessary job functions

Order and maintain office and employee supplies, ensure cleanliness of shared spaces beginning the day with emptying the dishwasher and ending the day by running it

Be effective at communicating questions to a busy MD via email, text, in-person meetings, etc., in order to complete job tasks correctly. This person must not be shy to follow up over and over until a task is totally completed with teammates

Learn, train, and onboard on internal computer systems and platforms acting as first point of contact for all new and existing employees

Have the intuition to react with appropriate level of urgency to situations, be able to complete multiple high-priority tasks efficiently, and be comfortable making decisions with minimal oversight or mentorship

Support the MD as needed on business and extraneous tasks and continually ensure MD is punctual to all meetings and prepared for travel and priorities

Ensure all invoices are approved by MD and paid by the Billing Department ahead of schedule

Maintain professionalism and strict confidentiality with all materials exercising discretion

Job Requirements:

3 years of prior OA or Executive Assistant experience - someone who is passionate about administrations and operations for a long-term career path

Highly proficient professional business writing with exceptional English, grammar, and punctuation skills

Succinct and effective oral communicatior who proactively shares updates to team and follows up with collegues until tasks are fully completed.

Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook, One Drive) and proven ability to learn and implement new computer platforms to a team

Must have outstanding initiative, be a self-starter, and a “Jack-of-all-trades” - someone who embraces new challenges and figures out a solution with whatever resources necessary in a timely and professional manner

Collaborative, team-oriented individual with a strong sense of integrity and professionalism

Ability to focus and maintain multiple projects. A true type A personality.

Competent in legal jargon (prepping, editing, managing legal documents) is preferred

Correspond with a professional and warm communication style

Must have…