Facilities Coordinator - of Dior, Beverly Hills

Position: Facilities Coordinator - House of Dior, Beverly Hills

Facilities Coordinator - House of Dior, Beverly Hills

Position posting 1 day ago.
Salary
: $–$.
Employment type
:
Full-time.
Seniority level
:
Associate.

Job Purpose

The Facilities Coordinator will act as the central communication hub between boutique staff, vendors, and the facilities team, ensuring issues are resolved promptly and operational standards align with Dior’s luxury environment. This role will guarantee smooth day‑to‑day facilities operations, coordinating maintenance activities, managing vendor interactions, and supporting specialized areas such as the boutique, Michelin‑star restaurant, private garage, and car lift.

Responsibilities Facilities Maintenance & Operations

• Serve as the primary point of contact for all facilities‑related requests, efficiently receiving, logging, and prioritizing maintenance needs from boutique staff and management to ensure a seamless and luxurious environment.
• Proactively coordinate the scheduling of preventive and corrective maintenance with approved vendors and contractors, ensuring timely and effective resolution of all issues.
• Collaborate closely with the Facilities Manager to oversee critical building systems, including HVAC, electrical, plumbing, lighting, and Building Management Systems (BMS), optimizing performance and energy efficiency.
• Conduct routine and comprehensive walk‑throughs of all boutique and back‑of‑house areas to proactively identify and address potential maintenance issues, preserving the highest standards of presentation.

Restaurant & Specialty Facility Coordination

• Ensure all maintenance activities are executed with minimal disruption to both retail and restaurant operations, safeguarding the client experience and maintaining operational efficiency.
• Collaborate with the restaurant operator and external vendors to meticulously track and address all maintenance needs specific to the restaurant, including kitchen equipment, refrigeration, ventilation, and sanitation compliance, ensuring a safe and exceptional dining environment.
• Manage the scheduling and maintenance of the boutique's specialized facilities, including the garage and car lift operations, guaranteeing their safe and efficient functionality.

Vendor & Contractor Management

• Act as the dedicated day‑to‑day point of contact for a portfolio of external service providers, including cleaning, landscaping, mechanical, and specialty contractors, fostering strong and productive working relationships.
• Rigously ensure that all vendors consistently meet or exceed established safety, compliance, and service level expectations, upholding the company's commitment to quality and operational excellence.
• Provide essential support for invoice review and submission for all vendor services, ensuring accurate and timely payment while adhering to budgetary guidelines.

Administration & Recordkeeping

• Maintain meticulous and organized records of all work orders, inspections, warranties, and vendor service reports, ensuring comprehensive documentation and historical data for informed decision‑making.
• Proactively update and diligently monitor preventive maintenance schedules, guaranteeing timely execution and minimizing the risk of equipment failures or costly repairs.
• Implement and oversee a robust inventory management system for essential supplies, such as filters, bulbs, and spare parts, proactively initiating re‑orders to prevent shortages and maintain operational readiness.

Boutique & Client Experience Support

• Provide seamless support for event setup, facilities readiness, and logistical coordination during high‑profile retail and restaurant events, contributing to their flawless execution and enhanced client engagement.

Desired Qualifications

• 2–3 years of experience in facilities coordination, property management, or hospitality operations (luxury retail experience highly desirable).
• High School Diploma required.
• Associate’s degree in Facilities, Hospitality, or Business Administration preferred.
• Experience in luxury retail, fine dining, or hospitality environments strongly preferred.
• Strong organizational and multitasking abilities with excellent attention to detail.
• Proficiency in Microsoft Office Suite and familiarity with CMMS (Computerized Maintenance Management Systems).
• Strong communication and interpersonal skills to work with boutique staff, leadership, and external vendors.
• Excellent coordination and follow‑up skills.
• Strong administrative and record‑keeping ability.
• Customer service‑oriented mindset with sensitivity to luxury retail standards.
• Basic knowledge of building systems (HVAC, plumbing, lighting, electrical) is a plus.

Seniority level

Associate

Employment type

Full‑time

Job function

Training, Management, and Customer Service

Industries

Retail Luxury Goods and Jewelry

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