Catering Administrative Assistant

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world‑class employee experience and company culture.

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world‑class employee experience and company culture.

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

Since opening in 1928, our legendary property has been the preferred address for celebrities, royalty and the international elite — and it’s easy to see why. Located at the intersection of Wilshire Boulevard and Rodeo Drive, we put you in the enviable heart of Beverly Hills, with designer shopping, fine dining and postcard‑worthy views at our doorstep.

The Catering Administrative Assistant is responsible for providing administrative support to the Catering and Conference Services Managers and Director(s) while being familiar with all aspects of the Catering and Sales planning process. Assist in the organizing of social events and act as a liaison with the Hotel’s Department and Division Heads in planning internal Four Seasons meetings. In addition, the position requires that Hotel’s Delphi system meets corporate standards and reporting compliance.

Ensure that all departments are using Delphi (Rooms, Catering, Reservations, Accounting, Banquets) effectively.

• Excellent reading, writing and oral proficiency in the English language.
• Must be able to type a minimum of 40 WPM.
• Previous secretarial, hotel and/or related experience required.
• Prior word processing software experience required.
• The ability to follow proper payroll procedures.
• The ability to answer telephone and use the paging system according to Four Seasons' standards and act as a liaison between callers and the Catering Managers.
• The ability to type in a proficient manner to ensure a quality and timely product.
• The ability to type all daily catering correspondence in order of priority.
• The ability to produce all banquet checks, door cards, change sheets, 10-day Reports, 3-month forecasts, etc.
• The ability to proofread all correspondence prior to submission for signature.
• The ability to efficiently utilize typewriters and computers to complete all correspondence (proposals, contracts, form letters, internal forms, etc.).
• The ability to process all mass and special mailings generated by the catering office or for related catering purposes.
• The ability to maintain all catering files in accordance with established procedures and standards.
• The ability to ensure all information regarding each group is sent to the proper department on schedule in order…