Administrative Assistant

Mount Prospect Academy in Beverly is looking for a team player that will be excited to provide administrative support to the team. The ideal candidate will be self-motivated, possess an attention to detail, work well as a team member, and have the ability to work independently with minimal direction. The candidate will not only provide support to the Administrative Team but will be energetic, positive, flexible, organized, professional, personable, and enjoy helping others.

Mount Prospect Academy in Beverly is looking for a team player that will be excited to provide administrative support to the team. The ideal candidate will be self-motivated, possess an attention to detail, work well as a team member, and have the ability to work independently with minimal direction. The candidate will not only provide support to the Administrative Team but will be energetic, positive, flexible, organized, professional, personable, and enjoy helping others.

This is a full-time position with flexible hours such as M-F 8am-4pm or 9am-5pm.

• Complete data entry of all referrals and intakes for incoming clients
• Maintain accurate and timely census data
• Collect and maintain data related to case notes, service hours tracking, client placement history, demographics, and referrals
• Review internal files for regulatory compliance and quality assurance, archive closed files as needed
• Order and maintain sufficient inventory of office supplies and marketing materials
• Attend weekly staff meetings and administrative meetings as requested; prepare and/or distribute meeting agendas and minutes
• General administrative duties including but not limited to: scanning, printing, faxing, uploading and mailing documentation
• Work with our (off-site) IT service to resolve technology problems that affect office productivity
• Complete other tasks as requested by supervisor or administrative team

• Associate degree preferred
• Experience working in a professional office environment providing administrative support to a variety of staff, preferably in the human services field
• Must be proficient with Microsoft Word, Excel, PowerPoint, Outlook, and have the ability to learn and master in-house software systems
• Valid driver's license with insured transportation
• Position required background check, driving, and other record checks

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