Event Coordinator, Supply Chain​/Logistics

We are hiring for one of our leading client
Timings-U.S. Shift (6PM- 3:30AM)
Budget-Upto 10

LPA
Location
- Remote

Key Responsibilities
Vendor & Venue Sourcing
Research venues, suppliers, rental companies, fabricators, AV providers, staffing companies, transportation providers, and other event vendors throughout the United States.
Contact venues and vendors by phone and email to request availability, pricing, specifications, and proposals.
Follow up persistently until required information and quotations are received.
Compare vendors based on pricing, availability, capabilities, location, delivery requirements, and project specifications.
Build and maintain organized vendor databases for current and future projects.
Procurement & Purchasing
Source products, materials, equipment, rentals, and services required for events.
Research purchasing options online and identify the most appropriate suppliers based on price, quality, specifications, availability, and delivery timelines.
Prepare purchasing recommendations for approval.
Place approved online orders and coordinate payments with vendors.
Confirm orders, quantities, specifications, delivery addresses, and deadlines before purchase.
Track shipments, deliveries, rentals, and vendor commitments through completion.
Immediately identify and escalate delayed orders, unavailable products, incorrect shipments, or other procurement risks.
Production Administration
Review creative presentations, production decks, floor plans, and project briefs to identify the products, services, vendors, rentals, and resources required for execution.
Convert project requirements into organized procurement lists, vendor lists, production checklists, and action items.
Maintain accurate records of quotes, invoices, orders, payments, confirmations, tracking numbers, and vendor communications.
Organize project information so that the U.S. production team can quickly understand what has been completed, what is pending, and what requires attention.
Support multiple projects simultaneously while maintaining accuracy and meeting deadlines.
Vendor Management & Follow-Up
Maintain continuous communication with vendors throughout the sourcing and purchasing process.
Confirm that vendors understand specifications, schedules, delivery requirements, and project expectations.
Follow up on outstanding quotes, contracts, invoices, payments, deliveries, and documentation.
Keep vendor and project information updated in the company’s project-management systems.
Develop professional relationships with vendors and suppliers across different U.S. markets.
Reporting & Accountability

• Provide clear daily updates showing:
Tasks completed
Quotes received
Vendors contacted
Orders placed
Payments processed or pending
Deliveries and tracking status
Outstanding follow-ups
Problems or risks requiring attention
Priorities for the following day

• Maintain accurate procurement and vendor trackers.

• Ensure assigned tasks are completed within established deadlines.

• Proactively communicate delays or obstacles rather than waiting for management to request an update.

Required Qualifications
Excellent professional English communication skills, with clear, easily understandable spoken English suitable for regular phone calls with U.S.

-based vendors and venues.
Excellent written English and professional email communication.
Strong administrative and organizational skills.
Strong online research capabilities.
Experience sourcing vendors, requesting quotations, comparing proposals, purchasing products or services, or coordinating suppliers.
Strong follow-up skills and the ability to manage multiple open requests simultaneously.
Comfortable communicating directly with U.S. vendors by phone and email.
Experience managing spreadsheets, trackers, budgets,…