Accounts Assistant

Overview

Reporting to the Finance Manager, the Accounts Assistant will support the finance function through the preparation and processing of financial transactions using Sage and other accounting software. The role includes managing the department inbox, maintaining electronic records, filing documentation, and assisting with other ad hoc finance duties as required. The successful candidate will be responsible for maintaining the confidentiality of sensitive company information at all times.

Duties & Responsibilities

Cashbook

Accurately record all bank and cash transactions

Perform bank and account reconciliations

Complete foreign currency revaluations

Manage petty cash and foreign currency records

Assist with month-end ledger reconciliations

Sales Ledger & Credit Control

Monitor sales invoices produced by the Export Team

Produce customer statements

Support credit control activities and outstanding debt collection

Assist with month-end ledger reconciliations

Purchase Ledger

Collate and check supplier invoices, despatch notes, and supporting documentation for processing

Raise purchase orders

Process supplier invoices and credit notes within the finance system

Scan and electronically file supplier documentation

Analyse staff expenses and corporate card expenditure

Assist with month-end ledger reconciliations

Payment Runs & Creditor Reviews

Prepare and process supplier payments in line with company financial procedures

Support month-end ledger reconciliations

General Responsibilities

Maintain work instructions for finance department processes

Ensure documents are correctly filed and securely stored within the company network

Undertake training as required

Confidentiality

The Accounts Assistant will handle a range of confidential information, including financial records, payroll details, legal documentation, and employee-related information.

Responsibilities include:

Ensuring confidential information is not disclosed inappropriately

Storing information securely with appropriate access permissions

Maintaining secure passwords and account access

Locking or logging off devices when away from the desk

Disposing of confidential material securely

Reporting any concerns regarding confidentiality procedures to the Finance Manager

Skills & Experience

Minimum of 5 years’ transactional accounting experience across all ledgers

Previous involvement in implementing a new accounting system would be advantageous

Experience using Dynamics 365 Business Central is desirable

Strong organisational skills and attention to detail

Ability to work independently and manage multiple tasks effectively

We are an equal opportunities employer and welcome applications from all suitably qualified individuals. We are committed to diversity, inclusion, and fair treatment for all