Administrative Coordinator, School of Molecular and Physical Sciences

Position Title Administrative Coordinator, School of Molecular and Physical Sciences

Employment Status

Employment Status Full Time

Months

Months 12

Campus

Campus Biddeford, ME

Description

The University of New England’s School of Molecular and Physical Sciences (SMaPS) in the College of Arts and Sciences is seeking a detail-oriented and motivated Administrative Coordinator to join our team.

This position provides advanced administrative support for SMaPS’s daily operations, working closely with faculty, professional staff, and students, as well as colleagues across campus. The Administrative Coordinator will handle a wide variety of administrative functions, including those involving confidential and sensitive matters.

The ideal candidate will bring strong organizational, communication, and record-keeping skills; the ability to build and maintain positive working relationships with stakeholders; and the capacity to manage multiple priorities, deadlines, and projects with discretion, professionalism, and sound judgment.

UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands‑on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

• Multiple health and dental plan options, plus vision coverage.
• Up to 8% retirement plan match.
• Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
• Educational benefits
  :
  • UNE tuition waiver for employees, spouses, and domestic partners.
  • UNE tuition waiver for dependents of employees with 1 year of full-time service.
    • 50% tuition reduction if less than 1 year of full-time service.
• Handles complex and confidential situations and requests.
• Independently coordinates multiple administrative tasks and projects within prescribed guidelines.
• Assist in departmental budget planning; monitor expenditures and process budget documents.
• Troubleshoots office administration problems and all inquiries and requests related to department.
• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and students.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses and the use of petty cash.
• Performs other related duties as assigned.

Associates degree preferred, plus at least 2-3 year of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.

• Excellent interpersonal communication skills with ability to interact with a diverse group of co‑workers, staff and students.
• Intermediate experience in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Ability to multi…