Deputy City Manager

Deputy City Manager

The City of Biddeford, a beautiful, resurgent coastal community, is seeking an outstanding Deputy City Manager to support the City Manager in the administration of city operations. The position offers flexible scheduling and remote opportunities for City Hall positions.

Location:

Biddeford, Maine.

Work Location:

In-person.

• Executive Leadership & Administration
• Serves as a principal advisor to the City Manager on municipal operations, strategic priorities, organizational challenges, and service delivery.
• Represents the City Manager at meetings, events, and internal or external functions as assigned.
• Acts as City Manager in their absence or when delegated authority.
• Supports implementation of City Council goals and ensures alignment of departmental activities with policy direction.
• Assists the City Manager in identifying organizational needs, service gaps, and improvement opportunities.
• Department Oversight & Operational Coordination
• Provides oversight and support to departments, ensuring operational consistency, accountability, and follow-through.
• Facilitates collaboration across departments to improve internal processes, clarify responsibilities, and resolve service delivery issues.
• Helps ensure that departmental goals, practices, and procedures align with organizational priorities and expectations.
• Reviews and evaluates administrative procedures; recommends improvements to increase efficiency and standardization.
• Budget, Grant & Financial Support
• Works with the Finance Director and supports the City Manager in preparing the annual operating budget and capital improvement program.
• Oversees or assists with management of special projects, grants, or funding initiatives requiring cross-department coordination.
• Prepares or reviews financial reports, policy analyses, and presentations for the City Manager and City Council.
• Organizational Culture, Workforce Climate & Communication
• Works with the City Manager and Human Resources Director to strengthen organizational culture, communication practices, and supervisory effectiveness.
• Supports citywide morale and engagement initiatives, fostering collaboration and a professional, inclusive workplace.
• Helps ensure consistent interpretation and application of policies and organizational expectations by managers and supervisors.
• Assists with internal communication planning to ensure employees receive timely and accurate information about City initiatives, updates, and changes.
• Policy Development, Research & Governance Support
• Conducts research, benchmarking, and operational analysis to inform policy or administrative recommendations.
• Drafts or reviews policies, ordinances, administrative regulations, and Council materials as directed by the City Manager.
• Supports City Council committees or advisory groups by preparing agendas, materials, background information, and follow‑up items. Serves as staff liaison to the Policy Committee.
• Assists with strategic planning, organizational studies, workflow analysis, and service evaluations.
• Economic Development, External Relations & Intergovernmental Engagement
• Cultivates and maintains strong relationships with community stakeholders, business leaders, developers, nonprofits, and state/regional agencies to advance the City’s goals and improve public engagement.
• Represents the City in meetings with community organizations, regional partners, state agencies, and other municipalities.
• Promotes the City of Biddeford as a top destination for living, working, and investment by engaging in public meetings, regional forums, and industry events, while ensuring messaging aligns with the City’s strategic plan and economic development goals.
• Assists the City Manager in negotiating contracts and joint development agreements, including those involving tax increment financing (TIF) and credit enhancement agreements (CEA), to support strategic economic development initiatives.
• Manages requests related to the City’s tax acquired properties and conservation easements in collaboration with the City Treasurer.
• Additional Duties
• Performs other duties as required or assigned to support the efficient and effective…