Secretary Level 2 - College of Arts, Sciences and Education

Position Title:Secretary Level 2 - College of Arts, Sciences and Education Location:Big Rapids (Main Campus) Department:

33601 - Social Work

Advertised Salary:$18.09 per hour; hourly rate pursuant to the FSU and CTA/MEA-NEA Agreement. Benefits:

Comprehensive benefit package (health care, vacation, etc.). Please see the following link for a list of benefits offered with this position.

Clerical Tech Association (CTA)

FLSA:Non-Exempt Temporary/Continuing: Continuing Part-Time/Full-Time:Full-Time Union Group:Clerical-Technical Association (MEA-NEA) Term of Position:12 Month At Will/Just Cause:Just Cause Summary of Position:
* The College of Arts, Sciences and Education seeks applicants for a Secretary Level 2.

* This position will support the delivery of academic functions within the college and provide primary support in the Social Work Department.

* The position will follow established college/departmental policies and procedures.

The anticipated start date of this position is November 2025. However, this is an estimated date and can be revised if needed. Position Type:Staff Required Education:
* Satisfactory completion of two years college or equivalent such as military technical training or business/technical schooling.

* The requirements listed above are representative of the knowledge, skill, and/or ability required.

* Any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities may be considered. Equivalency for education is two years of work experience equals one year of education. Required Work Experience:
* Two years full-time secretarial work experience to include bookkeeping, supervisory responsibility, and public contact. Required Licenses and Certifications: Physical Demands:

• Office Environment
• Moving
• Reaching
• Twisting
• Repetitive movement

Additional Education/Experiences to be Considered:
* Two years of college education (48 credits).

* Higher education work experience.

* Prior experience with Concur (travel software), Banner self-service and Banner INB. Essential Duties/Responsibilities:
* Answer or refer inquiries from students, faculty, staff, and the general public regarding established policies and procedures.

* Assist students with registration, drops, and adds.

* Coordinate special college/departmental functions such as recruitment activities, graduation, meetings, conference, workshops, seminars, athletic and fundraising events by scheduling facilities, preparing agendas, and arranging for services and equipment.

* Establish and maintain filing and record keeping systems.

* Independently answer routine correspondence. Draft non-routine correspondence for review and approval of supervisor.

* Input, retrieve, download and output information utilizing a computer to access various software programs and systems.

* Interview, hire, train and direct student employees.

* Cultivate an environment of belonging that values, respects, supports, and celebrates individual similarities and differences, allowing students, faculty, and staff to thrive authentically.

* Train and direct lower-level non-bargaining unit clerical employees.

* Perform bookkeeping, record keeping, calculations for employee assignments, faculty load report, departmental budget expenditures, encumbrances, balances and reconciliations, and deposits.

* Plan expenses and monitor travel budget for staff, faculty and teams.

* Prepare and maintain information for such documents as correspondence, memos, reports, etc. using computer software such as word processing, spreadsheet, database and file management.

* Perform any/all duties as defined in the Secretary, level one position description.

* Coordinate activities with other departments,

* Research information as background for incoming and outgoing communications.

* Train clerical bargaining unit members in the characteristic duties.

* Perform duties related to auditing student scholastic records, checking graduation applications, determining honor status.

* Verify scheduling of course offerings, classrooms, and laboratories.

* Support, promote, and develop university student enrollment and retention initiatives.

* Any other duties assigned within the position classification area. Marginal Duties/Responsibilities:
* Attend meetings and conferences in absence of the supervisor.

* Provide back-up assistance for other clerical positions and perform routine office support duties.

* Carry out supervisory responsibilities in accordance with University policies and applicable laws.

* Maintain the confidentiality of designated information.

* Reports to immediate supervisor.

* Train and direct non-bargaining unit clerical employees. Skills and Abilities:
* Communicate effectively with a variety of students, faculty, staff, and visitors in a variety of situations.

* Input, retrieve, download, merge and output information from software programs and systems.

* Interpret student problems and direct students to the proper resource.

* Experience working directly with people from…