Payroll Clerk

Finance Director/Deputy Controller Administrator at Mecosta County General Summary

This is a full‑time, on‑site role based in Big Rapids, MI, for a Payroll Clerk. Under the supervision of the Finance Director, the employee is responsible for processing the County’s payroll and generating payroll checks. The role balances payroll, prepares a variety of payroll reports, maintains employee income and deductions, handles retroactive and special payroll projects, and investigates and resolves discrepancies in employee checks.

• Updates, inputs, and balances biweekly payroll, including federal, state, and FICA taxes.
• Prints payroll reports and prepares journal entries for taxes, retirement, and medical insurance deductions for review by the Finance Director. Distributes payroll through direct deposit or pay warrants.
• Prepares payroll‑related reports including calculating and distributing wage verification forms and garnishment documentation. Files the MESC report. Prepares W‑2s.
• Issues cover checks for payroll deductions, transfers funds to payroll account, and sends direct deposit information to bank.
• Utilizes a software package to maintain payroll records. Updates records by making changes in names, addresses, deductions, and processing changes in pay and status. Utilizes system to maintain sick leave and vacation balances.
• Responds to employee’s payroll inquiries concerning wage assignments, levies, and garnishments.
• Maintains the official personnel files.
• Serves as liaison with the Michigan Employees Retirement System. Submits reports for covered employees, submits membership and termination forms and changes in names and beneficiaries. Researches questions related to retirement.
• Processes special payments, retroactive payments, leave payouts, and refunds.
• Prepares quarterly billing to Osceola County for reimbursement for the Courts, bills departments for workers compensation reimbursement to the general funds, and prepares other payroll related billings as necessary.
• Compiles and prepares a variety of monthly, quarterly and annual financial reports. Submits required reports and other documents to state and federal agencies.

High school graduation or equivalent, preferably with advanced coursework in accounting and data processing. Two years of experience in an office environment utilizing a personal computer and software related to the County, preferably with some payroll experience.

Starting pay: $24.13/hour

Hours:

37.5 hours/week

Interested applicants should email a cover letter, resume, and county application to mdoughty, or mail to:
Melanie Doughty.

Visit (Use the "Apply for this Job" box below). for application documents.

The position will remain open until filled.

• Entry level

• Full‑time

• Human Resources