Field Office Administrator

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This position will be responsible for managing day to day field office operations as well as supporting field operations staff at Wind Energy Transmission Texas (WETT). The Field Office Administrator will be assigned and take lead on various administrative, budgetary, technical tasks, and small projects. Additionally, the administrator will be responsible for assisting and managing program improvement initiatives, which will range from field safety management, asset management, technical training, inventory, and other functions described below.

This position will be located in Big Spring, TX, and will report to the Field Operations Manager.

• Serve as the first point of contact for visitors, vendors, and contractors entering the field office.
• Manage daily office operations including correspondence, scheduling, mail, deliveries, and office supply inventory.
• Schedule and receive field office deliveries and ensure adequate labor resources are onsite for larger deliveries requiring heavy equipment to unload.
• Manage and track Substation and Transmission Line inventory.
• Administrative assistance of department projects. Projects may include system upgrades, new system implementation, general facility renovations/upgrades, and special field work activities that may involve contractors/consultant.
• Cross‑coordination with multiple departments such as accounting, IT, engineering, construction, and compliance.
• Develop job‑specific work templates, procedures, and aids.
• Assist with developing and updating executive reports that highlight key performance metrics for the operations department.
• Assist with department budget analysis, year‑to‑date tracking, and annual budget development.
• Support management and coordination of WETT’s work order system by scheduling and assigning required work orders for outages and field activities.
• Support management of vendor purchase orders and invoice tracking.
• Schedule and assist in coordinating training, safety meetings, and department meetings. Prepare agendas and take meeting notes when necessary.
• Develop and present reports to department teams, leadership, and other company departments.
• Assist with developing a centralized document control system for the field operations department.
• Develop work‑process steps that will support implementation of specific procedures or programs.
• Support onboarding of new field employees with orientation materials, training, and safety requirements.
• Maintain contact lists for vendors, contractors, and emergency response agencies.
• Occasional overnight travel to the corporate office in Austin, TX.

• Education:
  • Associate’s degree in construction management, project management, industrial management, organization leadership, engineering technology, or related field is preferred but not required. Prior experience will be considered on a case‑by‑case basis.
• Skills and Experience:
  • This is an entry‑level position; however, previous experience and/or internship in the electric utility or electrical contractor industry is preferred.
  • General understanding of electrical equipment such as circuit breakers, switches, relays, and transmission line components.
  • General knowledge of the Electric Reliability Council of Texas (ERCOT) and how it relates to the electric utility.
  • General understanding of transmission line systems and how they relate to the electrical grid.
  • General understanding of content management systems such as Oracle and Egnyte.
  • General accounting skills including financial analysis, structure, and reporting.
  • Development of templates, aids, and procedures using Microsoft Office programs.
  • General understanding of electric utility safety practices.
  • Experience with managing contractor expectations, budgets, and progress.
  • Experience with developing, and understanding technical, budgetary, or administrative work scope documents.
• Certificates & Licenses:
  • None required for qualified candidates.
  • OSHA 10 and/or 30 may be required in the future and encouraged for advancement.
• Computer Skills:
  • Ability…