Admin Assistant NJC L2

Job in Biggleswade, Bedfordshire, SG18, England, UK

Listing for: St. Andrew's School

Full Time position
Listed on 2026-02-28

Job specializations:

Administrative/Clerical
Clerical, Office Administrator/ Coordinator, Summer Seasonal, Education Administration

Salary/Wage Range or Industry Benchmark: 40000 - 60000 GBP Yearly GBP 40000.00 60000.00 YEAR

Job Purpose

To be responsible for the smooth running of the school office, providing a full secretarial service for the headteacher and teaching staff.

Main Duties and Responsibilities

To provide administrative and secretarial support to the headteacher, including typing/word processing, taking minutes, making, and receiving telephone calls, making diary appointments and making arrangements for hospitality.

To open, sort and distribute post, including that received via the county courier service.

To operate the school telephone, fax, and e-mail systems.

To undertake reception duties and deal with general enquiries from visitors, parents, etc.

To collect, record, reconcile and bank monies (e.g., school photographs, school visits etc); chasing up late payments with parents where necessary.

To prepare the school prospectus and other documents for parents, governors, and others.

To complete statistical returns in a timely and accurate fashion.

To undertake data input and maintain up-to-date records on pupil information.

To deal with personnel administration in relation to new appointments, leavers, etc., liaising as necessary with personnel and payroll providers and undertaking administration of pre‑employment checks (e.g., CRB, medical).

To complete sickness absence returns in respect of all staff.

To deal with administration in connection with new pupils and pupil transfers, including liaising over transport matters where necessary.

To undertake administrative duties in respect of pupil attendance, including following up of individual absences, in accordance with the school absence policy.

To maintain stocks of stationery and office supplies and oversee stocktaking.

To undertake administrative duties in respect of free school meals.

To maintain confidentiality at all times in respect of school‑related matters and to prevent disclosure of confidential and sensitive information.

To undertake any other duties of a similar level and responsibility as may be required.

Safeguarding and Equality

We are committed to safeguarding and promoting the welfare of children. Candidates are expected to share this commitment and will be subject to the appropriate checks including with the DBS. We are required to conduct online searches about shortlisted candidates in accordance with Keeping Children Safe in Education guidance in order to identify any incidents or concerns which are publicly available online.

By applying you acknowledge that such searches will be conducted as part of the shortlisting process.

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