Buyer Administrator

Summary of Duties:
· Providing day-to-day administrative support to the Buying and Purchasing team, ensuring purchasing records, paperwork and information are accurate, up to date and available to support effective buying decisions.
· Collecting and maintaining scrap metal price and market information, and supporting the checking of purchasing transactions, weights and grades so that discrepancies are identified and resolved promptly.
· Acting as a key point of contact between suppliers, depots and internal departments, helping the department run efficiently and contributing to the continuous improvement of purchasing processes.

Key Responsibilities:

Buyer Administration:
· Providing day-to-day administrative support to the Buying and Purchasing team, ensuring records, paperwork and purchasing information are accurate and up to date.
· Processing and filing purchasing paperwork accurately and within agreed timescales.
· Setting up and maintaining supplier accounts and details on company systems, ensuring information is current and complete.
· Recording agreed prices, grades and volumes on company systems in a timely manner.
· Dealing with general purchasing enquiries from suppliers and internal colleagues, resolving or redirecting them as appropriate. Price and Market Information:
· Assisting with collecting, recording and maintaining ferrous and non-ferrous scrap metal prices.
· Gathering and recording competitor pricing information and market updates to support purchasing decisions.
· Circulating up-to-date price lists and market information to the Buying and Purchasing team and relevant colleagues.
· Maintaining a clear record of price changes to support purchasing decisions and historic analysis. Supplier and Depot Communication:
· Liaising with suppliers, depots and internal departments to help coordinate deliveries and collections.
· Responding to and resolving supplier and depot queries promptly, escalating to the Head of Ferrous Purchasing where required.
· Ensuring purchasing information, price changes and delivery arrangements are communicated clearly and in good time.
· Building and maintaining positive working relationships with suppliers, depot teams and internal departments. Reporting and Data Management:
· Maintaining purchasing records and producing regular reports for the Head of Ferrous Purchasing.
· Helping to monitor prices, volumes, supplier performance and other key purchasing information.
· Identifying trends, anomalies or gaps in purchasing data and highlighting these to the Head of Ferrous Purchasing.
· Ensuring data held on company systems and spreadsheets is accurate, consistent and kept up to date. Weighbridge and Transaction Support:
· Assisting with checking delivery information, weights, grades and purchasing transactions against agreed terms.
· Liaising with the weighbridge teams to ensure transaction details are recorded correctly.
· Investigating discrepancies in weights, grades, prices or paperwork and working with the relevant parties to resolve them.
· Escalating unresolved discrepancies or potential claims to the Head of Ferrous Purchasing promptly. General Team Support:
· Providing administrative assistance to the wider Buying and Purchasing team as required.
· Maintaining accurate documentation, filing systems and records for the department.
· Helping to identify and implement improvements to purchasing processes, paperwork and ways of working.
· Providing cover for colleagues within the team during holidays and absence.
· Supporting colleagues within the team and other departments when and as required. Risk and Compliance:
· Ensuring the company's internal purchasing procedures and controls are followed.
· Handling commercial and supplier information confidentially and in line with data protection requirements.
· Escalating commercial, compliance or operational issues promptly where they may affect suppliers, payments or business risk.