Project Administrator

Project Administrator

Wolviston Management Services are delighted to be supporting our client in the appointment of a Project Administrator to join their project team on site.

This is a key support role within a live project environment, providing comprehensive administrative and coordination support to Project Managers, Site Supervisors and wider operational teams. The position plays a vital part in ensuring projects run efficiently, compliantly and to the highest standards.

As Project Administrator, you will be responsible for delivering accurate, timely and well‑organised administrative support across all aspects of the project lifecycle. You will act as a central point of coordination for documentation, timesheets, reporting, meetings and site records, ensuring effective communication across departments and with clients.

Working in a fast‑paced, safety‑critical environment, attention to detail, organisation and professionalism are essential.

• Ensure compliance with all company and project safety, health, environmental and quality procedures
• Support SHEQ processes, including action and observation registers
• Assist with daily site inspections, diaries and related documentation

• Provide general office administration including typing, filing, photocopying and record management
• Maintain accurate site records and internal server / client SharePoint documentation

• Ensure cross‑departmental communication is effective and accurate

• Collate weekly site hours and prepare Excel‑based timesheet workbooks
• Submit timesheets in line with internal procedures and deadlines
• Assist Project Managers with weekly and monthly project reports for client submission
• Maintain accurate project, plant and cost codes for correct allocation and reporting

• Arrange and support weekly and monthly internal and external meetings
• Collate agendas, minutes, reports and presentations
• Maintain a daily diary for submission to the line manager

• Assist with HR and training documentation as required
• Support site inductions for new starters and visitors, maintaining induction spreadsheets
• Assist with new starter documentation, including starter packs, contracts and role information
• Support uploading of holiday and absence forms

• Support site waste tracking, including collation of tickets and duty of care notes

• Provide day‑to‑day administrative support to Site Supervisors and Operations Support teams

• Proven experience in a site‑based or project administration role
• Highly organised with exceptional attention to detail
• Confident using Microsoft Office, particularly Excel and Word
• Comfortable working in a busy, multi‑disciplinary project environment
• Strong communication skills with the ability to liaise effectively across teams
• Proactive, reliable and able to manage multiple priorities