Logistics Office Associate

• Office Logistics Associate at a growth-oriented energy company
• Work in a collaborative environment where strong communication and relationship building skills are essential.
• Opportunity to build your skills and knowledge through special projects.
• Reporting to the Office Supervisor, you will support leaders and teams by performing a wide range of administrative, clerical, and data-driven functions.

Key activities include:

• Administrative and Office Support
  • Provide administrative support to multiple departments and leaders.
  • Perform typing, data entry, filing, scanning, and document preparation.
  • Create, edit, and distribute reports, presentations, correspondence, charts, graphs, and tables.
  • Manage calendars, schedule meetings, coordinate conferences, and arrange team meals, including set-up and clean-up.
  • Maintain electronic and hard-copy recordkeeping systems and manage document organization.
  • Order, maintain, sort, & distribute office supplies
  • Send and receive mail and packages
  • Greet visitors professionally and provide directions or assistance as needed.
  • Support special projects requiring research, compiling information, analyzing data, and preparing reports.
• Function Support for Business Office
  • Backfill responsibilities, including:
  • Invoice processing, discrepancy resolution, and payment support.
  • Creating purchase requisitions & change requests
  • Preparing departmental budgets, accruals, forecasts, and journal entries.
  • Supporting project preparation, capitalization, and purchase order reporting/close-out.
  • Assist with fleet management.
  • Backfill for data entry functions, including:
  • Create or modify schedules.
  • Document measurement points.
  • Dismantle work orders and maintenance plans.
  • Create or modify equipment, maintenance items, master data, and manual work orders.
  • Report on work orders by activity type.
  • Provide training or guidance related to SAP PM functionality.
  • Format and maintain regulatory forms, manuals, and controlled documents.
  • Manage revision history and document storage through SharePoint.
  • Conduct annual review of regulatory contact information.
  • Provide chemical inventory support using Sphera.
  • Track regulatory-required medical examinations.
  • Coordinate and execute mass mailings.
  • Prepare and maintain vacation and callout schedules.
  • Update Terminal Operator Guides using operator-provided redlines.
  • Prepare binders, meeting materials, and lamination.
  • Track PPE purchases
  • Coordinate shredding services.
  • Manage help tickets for printers and guest internet access.
  • Order and distribute work permits.
  • Additional support to the Operations, Control Center, Environmental, Engineering, & Safety departments as needed.

Note:

This description is intended to give you a general overview of the position. Additional responsibilities and opportunities may be identified based on current business needs.

To meet the basic qualifications for this role, you will have legal authorization to work permanently in the United States for any employer without requiring a visa transfer or visa sponsorship.

Education & Experience

• Bachelor’s degree in information management, business, economics, accounting, or a related field preferred.
• Minimum 5 years of office experience preferred.
• Industry experience preferred.
• Strong self-starter with excellent attention to detail.
• Strong critical thinking skills, including the ability to analyze information, identify issues or inconsistencies, evaluate options, and recommend or seek appropriate resolutions.
• Ability to multi-task, prioritize, and work independently with moderate direction.
• Ability to support and communicate effectively with diverse personality types.
• Strong verbal and written communication skills.
• Strong organizational and time-management skills.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to follow written and verbal instructions.
• Proficient typing and 10-key data entry skills.
• Advanced proficiency in Microsoft Excel (data validation, pivot tables, charting) preferred
• Advanced proficiency in Microsoft Word (headers, subheadings, table of contents, table of tables) preferred
• Intermediate proficiency in PowerPoint and Outlook preferred
• Intermediate proficiency with SharePoint and One Drive preferred
• Basic proficiency in SAP PM or related ERP systems desired; 5 years of SAP experience preferred

At Par Pacific, we own and operate market-leading energy and infrastructure businesses in logistically-complex markets. We have built a team of oil and gas industry veterans and subject matter experts to lead our organization with an entrepreneurial spirit and a collaborative, problem solving approach. We bring our diverse strengths and motivation to complex markets where we seek out diamonds in the rough.

As a nimble, growing organization, we actively pursue new opportunities with corporate financing know-how, respond to local market demands, and adapt to changing external environments.

There is nothing ordinary about Par Pacific -- a niche player in the energy space. And…