Logistics Office Associate

Logistics Office Associate – Par Pacific Holdings, Inc.

Join to apply for the Logistics Office Associate role at Par Pacific Holdings, Inc.

Office Logistics Associate at a growth‑oriented energy company. Work in a collaborative environment where strong communication and relationship building skills are essential. Opportunity to build your skills and knowledge through special projects. Reporting to the Office Supervisor, you will support leaders and teams by performing a wide range of administrative, clerical, and data‑driven functions.

• Provide administrative support to multiple departments and leaders.
• Perform typing, data entry, filing, scanning, and document preparation.
• Create, edit, and distribute reports, presentations, correspondence, charts, graphs, and tables.
• Manage calendars, schedule meetings, coordinate conferences, and arrange team meals, including set‑up and clean‑up.
• Maintain electronic and hard‑copy record‑keeping systems and manage document organization.
• Order, maintain, sort, & distribute office supplies.
• Send and receive mail and packages.
• Greet visitors professionally and provide directions or assistance as needed.
• Support special projects requiring research, compiling information, analyzing data, and preparing reports.
• Function support for business office – backfill responsibilities including invoice processing, discrepancy resolution, payment support, timekeeping, purchase requisitions & change requests, budgeting, and SharePoint site administration.
• Assist with fleet management and data‑entry functions such as schedule creation, confirmation & TECO work orders, documentation of measurement points, and maintenance planning.
• Provide training or guidance related to SAP PM functionality, format and maintain regulatory forms, manuals, and controlled documents.
• Manage revision history and document storage through SharePoint, conduct annual review of regulatory contact information, and support chemical inventory using Sphera.
• Track regulatory‑required medical examinations, coordinate and execute mass mailings, prepare and maintain vacation and call‑out schedules, and update Terminal Operator Guides.
• Prepare binders, meeting materials, laminate items, track PPE purchases, coordinate shredding services, and manage help tickets for printers and guest internet access.
• Order and distribute work permits and provide additional support to Operations, Control Center, Environmental, Engineering, & Safety departments as needed.

• Legal authorization to work permanently in the United States without visa sponsorship.

• Bachelor’s degree in information management, business, economics, accounting, or related field preferred.
• Minimum 5 years of office experience preferred; industry experience preferred.
• Strong self‑starter with excellent attention to detail, critical thinking, and the ability to analyze information, identify issues, evaluate options, and recommend solutions.
• Ability to multi‑task, prioritize, and work independently with moderate direction.
• Effective communication skills with diverse personalities.
• Strong verbal and written communication, organizational, and time‑management skills.
• Confidentiality and handling sensitive information.
• Ability to follow written and verbal instructions; customer‑service orientation.
• Proficient typing and 10‑key data entry skills.

• Advanced proficiency in Microsoft Excel (data validation, pivot tables, charting) preferred.
• Advanced proficiency in Microsoft Word (headers, sub‑headings, table of contents, table of tables) preferred.
• Intermediate proficiency in PowerPoint and Outlook preferred.
• Intermediate proficiency with SharePoint and One Drive preferred.
• Basic proficiency in SAP PM or related ERP systems desired; 5 years of SAP experience preferred.

At Par Pacific, we own and operate market‑leading energy and infrastructure businesses in logistically‑complex markets. We bring a team of oil and gas industry veterans and subject matter experts to lead our organization with an entrepreneurial spirit and a collaborative, problem‑solving approach.

Billings, Montana – the heart of…