Legal Administrative Assistant

Our Billings, Montana office is currently seeking a full-time Legal Administrative Assistant
.

The Legal Administrative Assistant works closely with attorneys and legal professionals providing general office support. This position will provide direct support to assigned attorneys and is responsible for performing a variety of administrative and clerical support tasks to ensure high
-quality service and efficient day
-to
-day operations. The number of attorneys supported is based on the workload of the attorneys and may increase or decrease based on the needs of the Firm.

• Communicates professionally with courts, clients, opposing counsel, and other parties via phone, email, and in person.
• Maintains physical and electronic case files .
• Opens and closes case files in accordance with firm procedures.
• Retrieves information as requested from records, email, files, and other related documents; prepares written summaries of data when needed.
• Prepares, formats, proofs, and files legal documents, contracts, briefs, motions, and pleading s as assigned.
• Schedules meetings, conferences, and depositions .
• Maintains attorneys' calendars with appointments, court appearances, and other deadlines as requested.
• Assists assigned attorneys with time entry, travel arrangements, and expense reimbursements as needed.
• Performs general administrative tasks such as copying, scanning, filing, and data entry.
• Utilizes technology to create, edit, format, organize, redact, Bates stamp, and securely manage documents.
• Learns and adapts to new software tools, processes, and operational procedures.
• Responds to and resolves administrative inquiries and questions.
• May provide periodic backup support to other legal assistants and attorneys as needed.
• May provide periodic backup support to the receptionist's duties as needed.
• Performs other related duties as assigned.

• Strong customer service and interpersonal skills are required to communicate effectively and professionally with all levels of personnel and external clients.
• Able to maintain strict confidentiality of client and firm information; understands and implements general rules of ethical behavior applicable to legal personnel.
• Able to work in collaboration within a team and independently.
• Able to learn new skills as technology evolves.
• Possesses excellent attention to detail, follows up on projects, and follows through on deliverables.
• Able to develop and apply comprehensive planning and organizing strategies to ensure tasks and projects are appropriately prioritized and resources are used effectively and efficiently.
• Able to work under tight deadlines, handle multiple detailed tasks, and anticipate when help will be needed from department members.
• Flexible and able to respond quickly and positively to shifting demands and opportunities.
• Able to effectively work in a multi-office environment and a culturally and educationally diverse environment.
• Writes clearly and informatively, edits work for spelling and grammar, adapts communication to suit needs, presents numerical data effectively, and can read and interpret written information.
• Speaks clearly and persuasively, listens and gets clarification as needed, responds well to questions, and takes a collaborative approach in group settings.
• Able to take responsibility for work activities and personal actions, follow through on commitments, acknowledge and learn from mistakes, and recognize the impact of one’s behavior on others.
• Able to independently formulate sound decisions and select an effective course of action using available information

• High school diploma or equivalent.
• Minimum of three years of experience in an administrative role.
• Working knowledge of Microsoft…