HIM Clerk

About Us

Billings Clinic is a community-owned, not-for-profit, physician-led health system based in Billings with more than 4,700 employees, including over 550 physicians and non-physician providers. Our integrated organization consists of a multi-specialty group practice and a 304-bed hospital. Billings Clinic is recognized nationally for exceptional quality and is a Magnet®-designated organization.

We provide a comprehensive and competitive benefits package to all full- and part-time employees (minimum of 20 hours/week), including Medical, Dental, Vision, 403(b) Retirement Plan with employer matching, Defined Contribution Pension Plan, Paid Time Off, employee wellness program, and much more.

Shift: Day
Employment Status: Full-Time (.75 or greater)
Hours per Pay Period: 1.00 = 80 hours every two weeks (Non-Exempt)
Starting Wage DOE:$17.00 - $21.25

Under general supervision, the incumbent will perform work within one or more of the functional areas within Medical records. The incumbent is responsible for maintaining patient files and performing a variety of related clerical duties including transcription support, chart location and tracking, release of health information, and ensuring accuracy and completeness of the medical record.

• Supports and models behaviors consistent with Billings Clinic’s mission, vision, values, code of business conduct and service expectations.
• Electronic submission of medical records; prepares patient paper medical records, scans and indexes into electronic medical records system.
• Quality Control; verifies that all scanned documents contain good electronic image quality and validates correct patient folder hierarchy and encounter before finalizing into the electronic record.
• Answers telephone and responds to a variety of requests, including accurately filling requests, patient chart requests, and other information as needed.
• Determines and logs medical records to the correct location, utilizes software such as Mysis and microfilm, and maintains accurate record location data.
• Locates and retrieves stored documents maintained in storage, microfilm, or other media.
• Prints out various computer lists, appointment lists, dictation lists, “charts logged out” lists, “charts logged in” lists, and transcription documents.
• Identifies needs and sets goals for own growth and development; meets all mandatory organizational and departmental requirements.
• Performs other duties as assigned or needed to meet the needs of the department/organization.

• High school graduate or equivalent.

• One year of work experience in a hospital, physician clinic or other related medical area, preferred.
• Or an equivalent combination of education and experience relating to the above tasks, knowledge, skills and abilities will be considered.

Billings Clinic is committed to being an inclusive and welcoming employer that strives to be kind, safe, and courageous in all we do. As an equal opportunity employer, our policies and processes are designed to achieve fair and equitable treatment of all employees and job applicants. All employees and job applicants will be provided the same treatment in all aspects of the employment relationship, regardless of race, color, religion, sex, gender identity, sexual orientation, pregnancy, marital status, national origin, age, genetic information, military status, and disability.

To ensure we provide an accessible candidate experience for prospective employees, please let us know if you need any accommodations during the recruitment process.