Facilities Specialist

Facilities Specialist

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The City of Billings is seeking a Facilities Specialist to provide project management and support for the proper operations and maintenance of City facilities and grounds. Area of work includes new construction, remodel, repair and maintenance work for city buildings and sites, and acting as a project manager on assigned projects. This position performs a full range of duties as assigned, working both collaboratively and independently and exercising judgment and initiative.

Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

Salary Range: $33.9368 - $37.3942 per hour. Salary reflects Step 1 and Step 3 of a 7-step pay scale. Salary at hiring will be dependent upon the applicant's education, experience, and training.

Work Schedule:

Monday through Friday, 8:00 a.m. to 5:00 p.m.

• Serve as project coordinator on assigned projects and programs
• Oversee, direct, and review the work of assigned professionals and contractors; coordinate with department and division managers; prepare preliminary and final estimates of work and material requirements
• Coordinate required advertising for bids
• Oversee the development of construction plans and specifications
• Oversee and prepare changes as field conditions warrant
• Maintain constant awareness of progress on assigned projects to assure compliance with designated time and cost schedules for project completion
• Supervise and participate in the inspection of construction projects
• Prepare change orders
• Review contractor's estimates and prepare/review progress payments
• Review as-built plans to ensure compliance with original plans and specifications
• Participate in the evaluation of procedures and in the development of new and improved practices
• Prepare special facilities studies and reports
• Perform special assignments on facilities problems as necessary
• Prepare specific studies for other City staff
• Supervise staff as needed for assigned projects and programs
• Monitor workflow
• Review and evaluate work products, methods, and procedures to ensure that correct, efficient, cost effective, and safe work procedures are followed
• Supervise staff in absence of Facilities Superintendent
• Review maintenance and project requests and proposals
• Engage with designers, contractors, and sub-contractors through all aspects of a project including planning, budgeting, design, permitting, bidding, construction, and close-out
• Provide technical facilities and construction assistance and support to other divisions and departments
• Attend public meetings as requested
• Exercise professional judgment in accordance with current accepted practice of project management and appropriate laws and codes
• Perform other duties as assigned

Applicant must meet one of the following:

• Bachelor's degree in engineering, construction, architecture, or a related field and two or more years of experience in facility maintenance, design, construction, project management, budgeting, estimating, bidding, permitting, contracts, and reporting
• A two-year degree in a related field with four or more years of experience in facility maintenance, design, construction, project management, budgeting, estimating, bidding, permitting, contracts, and reporting
• A combination of six years of education and experience in facility maintenance, design, construction, project management, budgeting, estimating, bidding, permitting, contracts, and reporting

Applicant must meet all the following:

• Minimum one year of supervisory experience
• Skills in plan reading, drafting software, Word, Excel, PDFs, facilities management software, and operating mobile devices are required
• Possess strong interpersonal skills and the ability to work collaboratively with city divisions, consultants, and employees
• Possession of a valid Montana driver's license or must be obtained within thirty (30) days of employment
• Must be able to pass a pre-employment drug test and a Federal fingerprint based criminal background check

• Experience with city government and knowledge of city operations

Equal Opportunity Employer.