Administrative Assistant Real Estate Office

Ashley Delp Team
• Billings , MT , US

Posted 2 days ago

We’re looking for a driven and dedicated real estate administrative assistant to join our growing team. Your job will be to complete and file the appropriate paperwork for transactions, oversee important deadlines and notify clients when necessary, adhere to legal and tax withholding requirements, and coordinate schedules for final walkthroughs and other appointments.

You’ll also work with the team to manage the production of all marketing materials and facilitate local events to foster connections with people in the community. Our ideal candidate has superb organizational skills, a knack for customer service, and a strong understanding of the real estate transaction process. Does this position interest you? Apply today!!

• Efficiently handle and respond to calls and emails
• Maintain organized files and assist in managing sales/escrows/closing processes
• Execute follow-up communication with clients via letters and emails
• Post new listings during weekly team meetings
• Manage business supply inventory and monitor weekly, monthly, and yearly goals
• Update client records in CRM (Boom Town) and handle all data entry and reports
• Coordinate necessary appointments, including open houses and final walkthroughs
• Ensure compliance with tax withholding processes and legal requirements
• Organize and support community outreach events to enhance our local presence
• Stay updated on website maintenance and track mileage
• Contribute to the improvement of office policies and procedures
• Backup computer files and continuously enhance real estate industry knowledge
• Comply with tax withholding processes and legal requirements
• Continue to build skills and knowledge in the real estate industry by attending educational events
• Respond to customer needs with urgency and attentiveness
• Arrange for open houses and other community events to locally spread brand awareness
• Supervise production of all online marketing materials as well as brochures and flyers for events to professionally represent the real estate team

• A valid Real Estate License is preferred for this job, but is not required to apply
• Strong communication skills (phone and email)
• Computer literacy, including proficiency in Microsoft Office and CRM software
• Positive, enthusiastic, and solution-oriented mindset
• High school diploma or GED required
• Previous experience in the real estate industry is a plus
• Last but not least, be Teachable!
• Understands how to utilize a database for processing client information and how to use Microsoft Office to create necessary documents
• Candidates are required to have a high school diploma or GED
• Either already has or is working towards real estate license
• Available evenings and weekends
• Great written and verbal skills

$30,000 - $50,000 yearly

Join a team of humble, hard-working go-getters who embody a solution-focused attitude. At Ashley Delp Team and Dream Realty, we're not just changing the real estate game; we're revolutionizing it. Our core values prioritize selfless service to families and creating raving fans through the highest consumer experience. If you share our values and are ready for a rewarding career journey, we look forward to having you on board!