Executive Assistant, Southern Tier

Executive Assistant, Southern Tier

Location:

Binghamton, NY

Base Pay Range: $52,500.00/yr - $55,850.00/yr

Works under the direction of the Regional Director providing administrative and coordination support for state projects and programs. Provides a wide range of administrative and secretarial duties to support day‑to‑day operations for the Regional Director and regional office staff.

This position requires in‑office presence, but hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.

• Answer phones, take messages and direct calls and e‑mails to appropriate parties; prioritize and handle time‑sensitive messages and requests.
• Respond to inquiries relating to the Southern Tier Regional Council and Southern Tier Office, and to unsolicited inquiries from small businesses, start‑up companies and others for program information and referral.
• Create, organize and maintain records, correspondence and other related materials for Regional Director and Southern Tier office staff.
• Handle all scheduling matters: confirm meetings and conference calls, screen and reserve meeting rooms and arrange for required parking, provide building security clearance, resolve scheduling conflicts, monitor schedule changes, provide meeting reminders and updates.
• Prepare, proofread and coordinate production and distribution of reports, agendas, presentations and other documents. Ensure meeting materials are complete and available in advance. Prepare meeting minutes and maintain records.
• Make all necessary travel arrangements, prepare itineraries and detailed travel schedules, and ensure that all travel documents are in order.
• Coordinate with other departments and across ESDC and DED as needed to ensure proper submittal and timely handling of required paperwork, including purchase requests, payment authorization forms, business meal authorization expense reports, pre‑travel requests, mileage and expense reports, tax exemption forms, shipping receipts and other office documents.
• Maintain centralized office filing systems, both electronic and hard copy, review periodically and dispose of materials in accordance with file retention guidelines.
• Inventory, order, and maintain all office supplies and coordinate maintenance of office equipment.
• Support on‑time, accurate reporting of ST office and Regional Council projects and activities.
• Provide staff support for Governor's events, Regional Council activities, and other meetings and events.
• Perform special projects as required.

• Strong written and oral communication skills.
• Excellent telephone etiquette.
• High level of word processing, spreadsheet development, database management, preparation of presentation materials.
• Strong organizational skills, discretion and good judgement.
• Ability to work independently.
• Proficiency with Excel, Access, PowerPoint and Word.

• High School Diploma required.
• Associate’s or Bachelor’s degree preferred with a minimum of 3 to 5 years of administrative experience.
• 6 to 8 years of direct relevant experience may be substituted for degree.

Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation.

Comprehensive Benefits Package.

Mid‑Senior level

Full‑time

General Business

Economic Programs