Staff Assistant Planning, Design and Construction

Category:
Professional

Subscribe:

Department:
Facilities Management

Locations:
Binghamton, NY

Posted:
Dec 16, 2025

Closes:
Open Until Filled

Type:
Full-time

.: 00114

Position

Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service;
Binghamton University is where our students, faculty and staff thrive.

Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success.

Binghamton merges rigorous academics, distinguished faculty who value cutting-edge, and community-engaged research, teaching and service, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. Our high-achieving student body represents diverse experiences from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service.

We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities.

Budget

Title:

Staff Assistant (SL-2)

Salary: $52,000 - $62,000 (Commensurate with experience)

The Staff Assistant for the Planning, Design, and Construction Department is a salaried, professional position that provides direct administrative and strategic support to the Senior Director of Planning, Design, and Construction and to the broader departmental team. Reporting directly to the Senior Director, this individual will play a vital role in helping the department operate efficiently and effectively while serving as a trusted confidant and key partner in daily operations.

This position supports a dynamic team of campus and in-house professionals, including architects, engineers, designers, construction managers, consultants, project coordinators, and campus clients. The ideal candidate is creative, organized, and adaptable, with the ability to anticipate needs and respond proactively to shifting priorities.

Success in this role requires effective communication skills, a collaborative mindset, and a customer-service-oriented approach. Proficiency with both Google Workspace (Docs, Sheets, Drive, Chat, etc.) and Microsoft Office Suite (Outlook, Teams, Word, Excel, etc.) is essential, as the position involves daily coordination across digital platforms and teams.

• Provide confidential and comprehensive administrative support to the Senior Director of Planning, Design, and Construction and the department's leadership team.
• Draft and finalize correspondences.
• Proactively manage the Senior Director's calendar and coordinate scheduling for the department's leadership team, including meetings with campus partners and external stakeholders. Anticipate scheduling needs, resolve conflicts, and review calendar priorities regularly with each Director to ensure smooth and efficient operations.
• Coordinate work-related travel arrangements for the Planning, Design, and Construction Department, including booking flights, hotels, and rental cars, as well as handling conference and training registrations. Prepare, organize, and process all required state travel forms and reimbursement requests for the Senior Director, department Directors, and staff to ensure compliance and smooth travel experiences.
• Serve as a departmental P-Card holder, managing corporate credit card transactions and assisting with timely submission and reconciliation of all P-Card expenses.
• Maintain and track the performance evaluation schedule for all department staff, including employee anniversaries. Ensure that each staff member has an active performance program and that updated evaluations are accurately filed in Human Resources, supporting timely and organized performance management across the department.
• Act as back up support to the Document Control Coordinator with contract reporting, bidding information and Wicks Waiver paperwork required by Campus Business Office.
• Organize and expedite procurement of outside consultant design services with Design Team and Facilities Management Business Office.
• Enter and track service requests submitted by department staff into the Maximo operations work order system, ensuring timely and accurate documentation for efficient follow-up and resolution.
• Maintain, update, and proactively distribute project rosters for…