Executive Assistant to Dean of Libraries

Binghamton University is a premier publicR1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character
-shaped by our mission, outstanding academics, facilities, and community life
-promotes extraordinary student success, research, and service;
Binghamton University is where our students, faculty and staff thrive.

Working at Binghamton University is more than about having a great job
-it isabout having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success.

Binghamton merges rigorous academics, distinguished faculty who value cutting-edge,and community-engaged research, teaching and service,exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. Our high-achieving student body represents diverse experiences from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service.

We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities.

Budget

Title:

Staff Associate(SL-4)

The Executive Assistant to the Dean plays a pivotal role in supporting the Libraries' mission, strategic priorities, and operations by providing high-level administrative and organizational support to the Dean. The position serves as a key liaison between the Dean, faculty, staff, students, University offices, and external partners and is responsible for managing the Dean's calendar, coordinating meetings and events, supporting special projects, and ensuring timely follow-through on priorities.

The Executive Assistant works closely with the Dean to anticipate needs, manage competing priorities, and coordinate the administrative processes necessary to support the Dean's responsibilities. The position requires initiative, sound judgment, discretion, strong organizational skills, and the ability to independently manage multiple priorities. The Executive Assistant is expected to handle routine matters independently, identify issues requiring the Dean's attention, and ensure that commitments and assignments move forward in a timely manner.

The position also provides confidential administrative support to the Dean for specific personnel and faculty processes, including completing and coordinating required documentation, tracking approvals and deadlines, and communicating with Human Resources and other University offices as directed by the Dean.

The Executive Assistant reports directly to the Dean of Libraries and works closely with senior Library leadership and administrative staff. The successful candidate will be highly organized, proactive, responsive, and comfortable working with sensitive information and with individuals at all levels of the University and beyond.

The position offers the opportunity to work closely with senior leadership and contribute directly to initiatives that advance the Libraries' strategic priorities and operations.

• Serve as a key liaison between the Dean and faculty, staff, students, University offices, external partners, and professional organizations, ensuring timely and accurate communication.
• Manage the Dean's calendar, schedule, and logistics, exercising judgment in coordinating meetings, committees, events, and competing priorities.
• Prepare the Dean for meetings and engagements by coordinating agendas, gathering information and materials, preparing documents, and tracking follow-up items.
• Arrange domestic and international travel for the Dean, including transportation, accommodations, itineraries, reimbursements, and related documentation.
• Coordinate meetings, events, and other engagements involving the Dean, collaborating with appropriate Library and University offices.
• Coordinate special projects and assignments on behalf of the Dean, including tracking timelines, communicating with stakeholders, monitoring deliverables, and ensuring follow-through.
• Anticipate and respond to the Dean's…