Administrative Assistant III - Communications and Community Engagement

Administrative Assistant III - Communications and Community Engagement

• Date Posted: 9/14/2026
• Location:
  
  Instructional Support Center
• Date Available:
  
  09/21/2026

Job Code:
Administrative Assistant III - 030063 Standard

Hours:

40 Department:
Communications and Community Engagement - 282676 Empl Class: NA

• Minimum Salary: $49,435.00/Annually
• Maximum Salary: $79,283.00/Annually
• Scheduled Days: 245
• Target Openings: 1

• None Required

• H.S. Diploma or General Education Degree or equivalent Required
• Bachelor's Degree in related field Preferred

• 10+ years secretarial or administrative or equivalent acceptable experience Required
• Experience in a K-12 school system Preferred
• Previous experience with executive support, communications, project management, operations and planning Preferred

• Ability to type and perform clerical duties with a high rate of speed and accuracy
• Demonstrated excellent communication skills with the ability to effectively interact with individuals at all levels of the organization
• Demonstrated skills in organization and problem solving
• Ability to follow oral and written instructions quickly and accurately
• Ability to detect and correct errors in standard English language usage
• Ability to record and issue minutes of meeting by shorthand and/or computer
• Strong calculator and mathematics skills
• Excellent telephone and public relations skills
• Experience scanning documents for editing and read-only
• Experience in the use of People Soft and Board Docs software
• Experience in event planning and management
• Ability to manage several large projects at any given time
• Knowledge of state and local governmental operations
• Proficiency in using MS Office Suite (Outlook, Word, Excel, PowerPoint, One Note) and other district platforms
• Excellent project leadership skills and can keep track of deadlines and deliverables associated with multiple work streams
• Ability to prepare reports and draft professional business correspondence
• Ability to work under pressure with little or no supervision to handle multiple tasks, as well as demonstrate accuracy and attention to detail
• Ability to handle sensitive data with discretion and confidentiality
• Forward-thinker, who actively seeks opportunities and proposes solutions

• Draft, take, and transcribe dictation of various types including, but not limited to, letters, memos, reports, and minutes of meetings.
• Manage executive's calendar and conserve executive's time by using discretion in setting up and accepting appointments; gather pre-reads and background information when appropriate.
• Prepare various reports, work orders, e-mail notifications, and purchase orders as needed to maintain the efficient and effective operations of the office.
• Ensure that correspondence and other documentation sent from the office conforms to standard English usage.
• Reserve conference rooms and coordinate with appropriate departments for room setups, audio-visual needs, security, catering, etc.
• Develop spreadsheets, graphs, charts, and presentation documents.
• Organize and maintain the files and records for the Office of the Chief Engagement Officer.
• Handle telephone calls to the Office of the Chief Engagement Officer, providing assistance/ information to callers or routing calls to others as appropriate, or accurately capturing information for call-back.
• Provide reliable back-up telephone coverage for designated staff in the CEO/Superintendent's Office.
• Utilize office machines/technology to ensure efficient and effective operations for the office.
• Order office supplies as requested for the Engagement Office and ensure needed supplies are in stock for ready access.
• Perform general financial and…