Vital Statistics Clerk

Application must be submitted by 4:45 P.M. on last date to file.

The Vital Statistics Clerk performs essential clerical and administrative duties related to the recording, processing, and maintenance of vital records, including birth, death, and other vital event certificates. This position also supports the Registrar of Vital Statistics by providing primary coverage and assistance in the Vital Statistics office, ensuring compliance with all relevant laws and regulations, and offering high-quality customer service to the public.

The role combines clerical expertise with attention to detail in handling sensitive and confidential information. Work is performed under the general supervision of the City Clerk and in accordance with both local and state requirements.

• Vital Record Processing & Maintenance:
• Accurately record and process birth, death, and other vital event certificates in accordance with legal requirements and best practices.
• Maintain a secure and organized system for recording and archiving vital records, ensuring all entries are accurate and complete.
• Validate the completeness and accuracy of vital records submitted by hospitals, funeral homes, and other legal entities.

Assist in training new personnel within the City Clerk and Vital Statistics offices, ensuring they are familiar with relevant procedures and guidelines.

• Provide coverage for the Registrar of Vital Statistics during absences, ensuring that all vital record activities continue without interruption.
• Provide general customer service at the service counter and over the phone, handling inquiries and requests efficiently and professionally.

• Good knowledge of vital statistics laws and regulations, particularly New York State Public Health laws related to vital records.
• Good understanding of office terminology, procedures, and equipment.
• Knowledge of business arithmetic, English language, and clerical practices.

• Ability to accurately record and process vital records with attention to detail.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to communicate effectively with the public, government agencies, and other stakeholders.
• Ability to operate a personal computer and utilize office software (word processing, spreadsheets, databases) at an acceptable level of accuracy and speed.
• Ability to work independently with minimal supervision and handle tasks efficiently.
• Ability to manage and organize multiple tasks and priorities.

• Graduation from high school or possession of a high school equivalency diploma, including or supplemented by a course in accounting, bookkeeping, or related fields; or
• One-year clerical experience primarily involving the maintenance of financial accounts and records.

Before submitting your application, please make sure that your skills, qualifications, and competencies align with this job posting and are clearly stated on all documents that you submit to the City of Binghamton.

The City of Binghamton is an equal opportunity employer with a commitment to workforce diversification.

All new hires are required to pass a pre-employment drug test as a condition of employment.

Broome County residency is required at time of appointment.