Records Manager and FOIL Officer

About Binghamton University

Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service;
Binghamton University is where our students, faculty and staff thrive.

Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton’s collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success.

Binghamton merges rigorous academics, distinguished faculty, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. The high‑achieving Binghamton student body also represents a great diversity of life experiences, from first‑generation college‑goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service.

We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities.

Budget

Title:

Senior Staff Assistant (SL-3)

Salary: $70,000 - $75,000 (commensurate with experience)

The Records Manager and FOIL Officer position within Risk Management and Administrative Compliance is a full‑time 12‑month professional obligation. Reporting to the Director, the Officer will have a broad scope of responsibility. Duties will include, but are not limited to:

• Serve as a subject matter expert in the area of records management per NYS law and SUNY established policies/requirements
• Develop records‑related procedures, plans, and guides and communicate that information with departments/divisions across campus
• Understand and stay up to date on records retention requirements by accessing frequent training opportunities related to NYS records management laws and SUNY system policies then implement and manage those policies with departments across campus
• Report findings and develop strategies for maintaining operational efficiencies
• Identify and improve existing processes and recommend innovative solutions

• Manage the intake of FOIL requests and assess how the University should respond
• Exercises proper judgment in responding to inquiries while coordinating on more complex issues with the appropriate individuals in counsel’s office or in other departments/divisions
• Work across entire campus to identify custodians of needed records and collect records in response to a FOIL request
• Have an understanding of and perform document and media redaction techniques
• Proactively track and comply with statutory deadlines
• Develop/coordinate appropriate responses to FOIL requests. Communicate in writing on behalf of the campus with various external entities seeking information
• Communicate with internal departments/individuals clearly and effectively regarding the status of requests involving records for which they are responsible
• Prepare regular reports on numbers and types of FOIL requests
• Advise campus members regarding technical needs of FOIL

• Develop and provide training directly to campus constituents and through collaboration with the University Center for Training and Development
• Manage pertinent web content
• Attend annual trainings and professional development conferences, seminars, etc.
• Exercise discretion and good judgement in confidential and sensitive matters
• Position functions in several respects within statutory and regulatory frameworks which limit and control the position’s authority. Interpretations of law and…