Purchase Ledger Assistant

About the Role

Purchase Ledger Assistant (6-Month Fixed-Term Contract)

Location: Bromborough

Department: Finance

Reports to: Purchase Ledger Manager

As a Purchase Ledger Assistant at Panda, you will play a key role in ensuring supplier invoices are processed accurately and efficiently in line with agreed payment terms, company policies, and financial controls.

Reporting to the Purchase Ledger Manager, you will manage your own portfolio of suppliers, building strong working relationships to resolve queries quickly and support the smooth running of the purchase-to-pay process.

• Take ownership of a designated portfolio of suppliers, developing strong working relationships and understanding their invoicing practices to ensure efficient invoice processing
• Process supplier invoices accurately, ensuring all invoices are supported by an approved purchase order or other authorised documentation
• Prepare supplier statement reconciliations to maintain accurate accounts and minimise outstanding accruals
• Work collaboratively with colleagues across the business to resolve invoice and payment queries in a timely manner
• Escalate ongoing supplier issues or concerns to the Purchase Ledger Manager where appropriate
• Ensure supplier payments are made within agreed payment terms to maintain positive supplier relationships and avoid service disruption
• Respond professionally to supplier enquiries via telephone and email
• Assist with the preparation and processing of supplier payment runs
• Support the wider Purchase Ledger team to ensure business requirements and deadlines are met
• Identify opportunities to improve existing processes and contribute ideas that enhance efficiency, accuracy and compliance
• Maintain accurate financial records and adhere to company policies and internal controls at all times

• Previous experience working within a busy purchase ledger or accounts payable environment processing high volumes of invoices
• A good understanding of the purchase-to-pay process and the ability to identify and resolve issues that may delay invoice processing
• Experience using Sage 200
• Strong Microsoft Excel skills and confidence using Microsoft Office applications
• Excellent attention to detail, organisational skills and the ability to prioritise a varied workload
• Strong communication skills with the ability to build effective relationships with suppliers and internal stakeholders
• A proactive approach to problem solving and continuous improvement
• AAT qualification or currently studying towards AAT
• Experience using Sage CRM and AMCS

We are committed to attracting and retaining a skilled and diverse workforce that reflects the communities in which we operate and the people we serve. (DE&I Policy Statement)