Purchasing Administrator – SAGE

LMF Energy Services Ltd is looking for an experienced and highly organised Purchasing Assistant to join our team at our Head Office in Birkenhead.

Previous experience using Sage 50 is essential for this position. Applications from candidates without practical Sage 50 experience will not be considered.

Working closely with the Purchasing & Inventory Manager, you will provide day-to-day support across purchasing, procurement and stock administration, helping to ensure materials and equipment are ordered accurately, delivered on time and correctly recorded within our systems.

This is an excellent opportunity for someone with purchasing, procurement or supply-chain administration experience who enjoys working in a busy, fast-paced environment.

Key Responsibilities

• Raise and process purchase orders accurately using Sage 50
• Place orders with approved suppliers and ensure order confirmations are received
• Monitor outstanding purchase orders and proactively chase suppliers for delivery
• Update and maintain accurate purchasing and supplier information within Sage 50
• Liaise with suppliers regarding pricing, availability, lead times and delivery schedules
• Support the Purchasing & Inventory Manager with day-to-day procurement activities
• Assist with sourcing materials, products and alternative suppliers
• Obtain and compare supplier quotations
• Check purchase orders against supplier invoices and delivery documentation
• Investigate and resolve discrepancies relating to orders, quantities, pricing and deliveries
• Liaise closely with warehouse, operations and project teams to understand material requirements
• Assist with stock and inventory administration
• Maintain accurate purchasing records and documentation
• Monitor supplier performance and elevate delivery or supply issues where necessary
• Support the wider purchasing team with general administration and reporting
• Previous hands-on experience using Sage 50 – this is essential and non-negotiable
• Previous experience working within a purchasing, procurement, supply-chain or buying administration role
• Experience raising and managing purchase orders
• Good understanding of purchasing and supplier processes
• Strong IT skills, including Microsoft Excel and Outlook
• Excellent attention to detail and accuracy
• Strong organisational skills with the ability to manage multiple priorities
• Confident communicating with suppliers and internal departments
• Ability to work effectively in a busy and fast-moving environment
• Proactive approach to resolving problems and chasing outstanding actions

Experience with in any of the following would be advantageous: