Accounting Specialist

Job Title

Job Description

Accounts Payable Management:

• Full-Cycle AP Management:
  Lead the end-to-end processing of vendor invoices, including digital capture, coding, and managing approval workflows.
• Vendor Relations:
  Serve as the primary point of contact for inquiries; reconcile vendor statements and ensure all documentation is accurate and up-to-date.
• Payment Optimization:
  Prepare and recommend weekly payment runs, identifying opportunities to utilize credit cards to maximize cash flow and avoid unnecessary fees.
• Compliance & Year-End:
  Maintain audit-ready digital records and take a lead role in the preparation and filing of annual 1099s.

General Accounting & Financial Management:

• Quick Books Online Management:
  Serve as a key user of Quick Books Online.
• Transaction Categorization:
  Categorize and match all bank and credit card transactions within the system.
• Data Integrity:
  Proactively identify and resolve duplicate expenses or miscategorizations to ensure "real-time" accuracy of the General Ledger.
• Month-End Support:
  Assist the Controller with month-end closing tasks, including identifying expense accruals and reconciling open AP/AR balances.
• Cross-Functional Support:
  Provide support for various ad-hoc accounting tasks as needed, assisting with financial projects and operational needs in a fast-paced environment.

Credit Card and Expense Management:

• Expense Oversight:
  Categorize all company credit card transactions and ensure alignment with department budgets.
• Receipt Compliance:
  Partner with employees to ensure timely uploading of receipts and documentation for all corporate transactions.
• Reimbursement Verification:
  Review employee reimbursement requests for policy compliance and accuracy before final approval.

• Experience:
  
  Proven experience in an accounts payable or general accounting role. Familiarity with financial systems and procedures.
• Technical
  
  Skills:
  
  Proficiency with accounting software (Quick Books Online preferred) and bill management platforms.
• Adaptability: A proactive and flexible mindset with the ability to manage multiple tasks and adapt to changing priorities in a startup environment.
• Attention to Detail:
  Meticulous attention to detail and a high degree of accuracy in data entry and financial record management.
• Organizational
  
  Skills:
  
  Strong organizational and time-management abilities to handle multiple tasks and deadlines.
• Communication:
  Excellent verbal and written communication skills for interacting with vendors and internal staff.

• Compensation:
  Competitive salary and stock option grant.
• Benefits:
  Comprehensive medical, dental, and vision insurance plus 401(k).
• Innovation:
  On-demand access to your earned wages (we use our own product!).
• Culture: A mission-driven environment focused on financial empowerment, innovation, and collaborative growth.