Accounts Payable Specialist

Description

We are looking for an experienced Accounts Payable Specialist to join a Non-Profit organization in Birmingham, Alabama. This contract opportunity with permanent potential is ideal for someone who can step into a stable accounting team and confidently manage the full accounts payable process with minimal oversight. The position offers a collaborative office environment, consistent weekday hours, and the chance to contribute during a key annual billing cycle tied to a large organizational event.

Responsibilities:

- Oversee the complete accounts payable cycle, from reviewing invoices through final payment processing and record maintenance.

- Assign proper general ledger coding to invoices and confirm supporting documentation is accurate and complete before payment.

- Prepare and execute weekly payment activity, including check runs and ACH transactions, while meeting established deadlines.

- Process recurring monthly vendor payments and maintain organized, up-to-date vendor records within the accounting system.

- Manage the annual 1099 process, including collecting W-9s, maintaining vendor tax information, reconciling payments, and preparing documentation to support accurate and timely 1099 reporting.

- Coordinate closely with accounting team members to ensure continuity of operations during a leave of absence and maintain timely processing of payables.

- Reconcile accounts payable transactions and investigate discrepancies to ensure financial records remain accurate.

- Assist with filing, documentation, and other departmental support tasks as needed in a team-oriented office setting.

Requirements

- Demonstrated experience handling full-cycle accounts payable in an accounting environment.

- Strong working knowledge of invoice coding, account coding, and payment processing procedures.

- Hands-on experience with ACH payments, check runs, and vendor payment administration.

- Knowledge of 1099 reporting requirements and experience preparing vendor information and supporting documentation for year-end 1099 filings.

- Ability to manage recurring transactions as well as seasonal increases in invoice and payment volume.

- High level of accuracy, organization, and attention to detail when working with financial data.

- Capable of working independently while also collaborating effectively with a small accounting team.

- Proficiency with accounting systems and standard office software used for accounts payable processing.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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