Executive Assistant to CEO

Position: Executive Assistant to the CEO

Executive Assistant to the CEO – Wetter mark Keith Personal Injury Lawyers, a fast‑growing personal injury firm recognized for integrity, professionalism, and commitment to life‑changing results.

Beyond legal advocacy, our work is deeply human: we meet people in moments of fear, uncertainty, trauma, and recovery — and guide them toward a more hopeful future. As the firm expands across multiple markets, we are strengthening our leadership infrastructure to support operational excellence and continued growth.

Position Summary

The Executive Assistant to the CEO is a trusted, high‑impact partner responsible for ensuring the CEO's time, priorities, communications, and initiatives remain organized and efficiently executed. This fast‑paced, dynamic role suits someone who thrives in a high‑performance environment, takes initiative, and anticipates needs before they arise.

The ideal candidate is self‑motivated, exceptionally organized, technology‑savvy, and eager to learn new platforms—including AI tools, automation software, and modern presentation systems. The role requires strong judgment, professionalism, and the ability to handle sensitive information with discretion.

This is a full‑time, in‑person position in our Birmingham, Alabama office. Compensation is a competitive salary dependent on experience, plus a year‑end discretionary bonus and benefits.

Key Responsibilities Executive Support & Calendar Management

• Own and manage the CEO's calendar with precision, ensuring appropriate prioritization of meetings, focus time, and operational commitments.
• Coordinate multi‑party meetings across internal teams, outside counsel, vendors, referral partners, and professional contacts.
• Prepare agendas, briefing materials, summaries, and meeting follow‑through.

Communication & Correspondence

• Monitor and triage high‑volume email and communication channels; prepare responses and draft correspondence on behalf of the CEO.
• Serve as a polished liaison between the CEO and team members, clients, and external partners.
• Maintain strict confidentiality at all times.

Project & Operational Coordination

• Track ongoing projects, strategic initiatives, and follow‑up tasks to ensure timely execution.
• Maintain "priority dashboards" and ensure key stakeholders remain aligned.
• Support coordination of expansion efforts, attorney recruitment logistics, and operational planning.

Presentations & Executive Materials

• Assist in developing professional presentations using PowerPoint, Google Slides, or other platforms.
• Create visually clear, executive‑ready decks for internal meetings, attorney summits, and strategic communications.
• Organize data, summarize information, and produce polished materials that reflect the CEO's vision.

Travel & Logistics

• Coordinate complex travel arrangements, including flights, lodging, dining, and ground transportation.
• Prepare complete itineraries and ensure seamless transitions between scheduled commitments.

Administration, Organization & Technology

• Maintain digital and physical filing systems with accuracy and efficiency.
• Draft documents, prepare reports, and organize materials for internal or external use.
• Assist with vendor coordination, office operations, and executive‑level administrative needs.
• Assist with basic financial tasks such as reconciliation tracking, rent schedules, and recurring payment organization.
• Learn and utilize new technologies — including AI tools — to enhance efficiency and streamline workflows.

General Professional Support

• Assist with general scheduling, coordination, event logistics, and onsite support that helps streamline the CEO's professional day.
• Manage follow‑up items from meetings, calls, and ongoing firm initiatives.

Qualifications

• 3+ years of experience supporting a C‑suite executive or senior leader; experience in professional services is preferred.
• Strong written and verbal communication skills; ability to draft polished, executive‑level correspondence.
• Exceptional organizational skills with a talent for managing multiple priorities simultaneously.
• Highly self‑motivated and proactive — able to anticipate needs and solve problems before they arise.
• Very tech‑savvy, with enthusiasm for learning AI tools,…