Residency Program Assistant

Responsibilities

• Performing administrative duties for GME Manager, Residency Program Coordinator(s) and Faculty members
• Screening calls and emails sent from reception
• Managing multiple didactics, meeting, and trip calendars for GME Manager, Residency Program Coordinator(s), and Faculty members
• Making travel, meeting and event arrangements for residency program
• Creating spreadsheets and presentations as directed by the GME Manager, Residency Program Coordinator(s) and Faculty members
• Organizing, maintaining, and filing digital files and records
• Preparing and editing correspondence, reports, and presentations
• Providing quality customer service
• Assist with other overflow work as directed by the GME Manager or Residency Program Coordinator
• Assisting with various similar tasks for other members of the residency team as directed by the GME Manager
• Assisting with resident credentialing
• Occasionally traveling to other sites to assist with meetings / projects (including overnight stays for out of town events)

• Excellent organizational, interpersonal and communication skills
• Strong computer and internet research skills, including high comfort level with office software products (such as Google Apps, Microsoft Office, Adobe, Zoom)
• Project coordination experience
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with hard deadlines and quick turnaround times
• Ability to work well with various levels of internal management and staff as well as outside vendors and clients
• High level of flexibility and willingness to help with the daily tasks
• Prompt, reliable attendance at the office

• Associate Degree in administrative assistant/business administration/management field, or equivalent experience (at least 2 years in a clerical/administrative position)

• Entry level

• Full-time

• Health Care Provider

• Hospitals and Health Care