Administrative Asst - ADMA Job Birmingham area,Alabama USA,Administrative/Clerical

Position: Administrative Asst 2 - ADMA2
Description:

High-Level Tasks/

Job Responsibilities:

Provide administrative support for the director of SCS Environment C
Sustainability (ECS) and the ECS department
Support Director including calendar management, expense report reconciliation, and travel management - flights, hotel, car service/rental, meals
Perform various administrative duties to support the ECS team including departmental calendar and coordinating meetings and events, including catering, room set-up and breakdown
Perform various administrative duties including procuring and maintaining office and breakroom supplies, coordinating office maintenance, oversight of PCs, laptops, copiers, printers, and other office equipment
Manage purchase requests, process check requests, process and reconcile invoices
Serve as department timekeeper using Oracle PaySOurce
Reconcile expense reports using Oracle Expense
Maintain department documents and participate in record retention efforts
Ensure adherence to Southern Company administrative, accounting and compliance procedures
Provide backup assistance to other administrative support personnel
Perform ad hoc miscellaneous administrative assignments as directed

Job Experience needed:

Experience in an administrative support role in an office
environment (assistance to director and manager level preferred)
Demonstrated strong personal computer skills using Microsoft Office Suite (Outlook, Word, Power Point, Excel, SharePoint and One Note), also experience with accounting software/Oracle and Maximo preferred
* Proven interpersonal, written and verbal communication skills
* Excellent planning and organizational skills
High School Diploma or Equivalent required.
College experience or degree desired

Knowledge, Skills C Abilities:

Strong organizational and time management skills including the ability to prioritize, multi-task, perform activities from multiple personnel and meet deadlines required
Ability to interact professionally with a variety of position levels and personalities
(internal and external clients, management, peer administrative personnel and department employees)
Strong listening skills with the ability to concentrate and demonstrate patience
Ability to work with minimal direction, make decisions, anticipate next steps and proactively seek solutions


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