Senior Administrative Assistant

4P Consulting Inc. is seeking a highly organized and proactive Administrative Assistant to provide comprehensive administrative and office support to multiple professionals, including managers, managing directors, and partners. The ideal candidate will have a minimum of 10 years of administrative experience and a strong ability to thrive in a fast-paced, dynamic work environment. This position requires excellent organizational skills, attention to detail, and a proactive approach to problem-solving.

Key Responsibilities :

• Perform administrative duties such as answering phone calls, greeting and directing visitors, filing, scanning, copying, and placing meal orders.
• Manage and organize calendars, ensuring appointments, meetings, and deadlines are met.
• Make travel arrangements, including booking flights, accommodations, and transportation.
• Prepare and proofread documents, emails, and presentations for accuracy and clarity.
• Utilize various software applications including word processing, spreadsheets, databases, and presentation software.
• Prioritize daily tasks and manage workload effectively in a rapidly changing environment.
• Provide ongoing support to senior professionals, ensuring smooth office operations and timely completion of tasks.
• Communicate with internal and external stakeholders in a professional manner, both in writing and verbally.
• Address any issues or challenges in a proactive and solution-oriented manner.

Qualifications :

• Minimum of 10 years of administrative experience, with a proven ability to support senior-level professionals.
• Strong proficiency in office software, including Microsoft Word, Excel, PowerPoint, and other office tools.
• Exceptional organizational and time-management skills, with the ability to manage multiple tasks simultaneously.
• Strong verbal and written communication skills, with the ability to proofread and edit materials for accuracy and professionalism.
• Ability to learn new tasks quickly and adapt to changing priorities in a fast-paced work environment.
• A proactive, problem-solving approach with excellent decision-making abilities.
• Demonstrated ability to meet deadlines and handle a variety of responsibilities under pressure.

Skills :

• Strong attention to detail
• Calendar and travel management
• Document preparation and proofreading
• Multitasking and prioritization
• Professional communication skills
• Proactive problem-solving

If you have a passion for supporting senior professionals and enjoy working in a dynamic, fast-paced environment, we encourage you to apply for this rewarding opportunity at 4P Consulting Inc.